Learn more about communication with this collection
Conducting effective interviews
Identifying the right candidates for the job
Creating a positive candidate experience
Follow-Up Email
After an interview, a follow-up email to your candidates can do wonders for your recruiting efforts.
Maintaining communication with your candidates keeps them engaged while respecting and appreciating them after setting aside time for you. Taking a proactive approach to follow-up emails can also help you land better talent. While not all recruiters may have the time to write individual follow-up emails, understanding the art of writing a template can help.
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The structure of an ideal candidate follow-up email
After an interview, send the ideal candidate a follow-up email.
- Subject line: Write the purpose of the email. Keep it formal and concise. For example, "Follow-up on your interview." or "Thank you for your time this morning."
- Intro: Mention the person by name. Thank them for their time/follow up with something that came up during the interview.
- Body: In about 100 words, deliver on your subject line.
- Closing. End the email on a positive note. For example, "Thanks again", "Let's stay in touch!".
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Template to thank a candidate after the interview
Hi [CANDIDATE NAME],
I wanted to thank you for giving us a chance earlier today to get to know you better and talk about the [JOB] opening.
I was impressed with your experience and, although we haven’t made any decisions yet, I was glad to see that [COMPANY] and you share some common values. We’re still conducting interviews until [DATE]. After that, you can expect to hear back from us before the [DATE].
Thanks again, it was great meeting you.
[SIGNATURE]
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Job Rejection Template
Hi [CANDIDATE NAME],
Thank you for giving us a chance to get to know you better and talk about the [JOB] opening.
Unfortunately, the hiring team will be moving forward with other candidates. At the moment, we’re looking to hire someone with a different business profile.
However, I would like to keep your resume on our records to let you know as soon as we have a job opening that fits your profile.
Please don’t hesitate to contact me if you have any doubts or feedback.
Thank you again for your time. I enjoyed getting to know you and wish you the best of luck.
[SIGNATURE]
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Job Offer Template
Hi [CANDIDATE NAME],
I want to thank you for giving us a chance to get to know you better and talk about the [JOB] opening.
The team enjoyed meeting you and, after finishing our interviews, we’d like to offer you the role of [JOB TITLE] at [COMPANY].
I’m sure you’ll fit right in with the rest of the team, and we’re excited to have you with us if you decide to accept the offer.
We’re excited to introduce you to the team and start working together.
Best,
[NAME]
It's good to write a longer email to flesh out more ideas.
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CURATED BY
CURATOR'S NOTE
A follow-up email to ideal candidates helps to keep them engaged and leave the door open for future engagement.
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