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11 Genius Productivity Tips You Need to Try

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11 Genius Productivity Tips You Need to Try
There are 24 hours in a day and you want to make the most of them. If you've fallen into a productivity rut, don't be afraid to try something new. These tips will inspire you to conquer your to-do list and accomplish your goals.

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Make a Brain Dump Plan

When you’re in concentration mode, you need a way to quickly record and store any passing thoughts that are important but unrelated to your current project.

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Track Your Time Relentlessly

Consistent time tracking keeps you honest about your own productivity and reveals opportunities for improvement. 

If you discover that you’re spending too much ...

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Try Single-Tasking

Resist the pressure to multi-task, which will leave you feeling scattered and with your powers of concentration spread thin. 

Single-tas...

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Use the Pomodoro Technique

This productivity technique combines single-tasking with a built-in reward system. 

Set an alarm for 25 minutes and work on a specific task without stopping. Wh...

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De-Clutter Your Workspace

If you require an organized desktop to function at your best, take a few minutes at the end of each day to clean up any clutter and prepare your workspace for the following day. 

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Always Show Up Prepared

Compile everything you’ll need to complete your task before you start working. 

Every time you stop working to retrieve some missing items, you lose focus. A fe...

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Start Each Day With a Win

There’s nothing more satisfying than crossing an item off your to-do list early in the day. 

Start each day by accomplishing an easy but necessary task, like finish...

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Or, Start Each Day With a Toad

On the other hand, the best time to knock off an unpleasant task is first thing in the morning. 

In the words of 18th-century French writer Nicolas Chamfort, "Swal...

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Create Actionable Goals

When you approach big, complicated tasks without breaking them into bite-sized pieces, it’s natural to

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Prioritize, Then Prioritize Again

A to-do list is always a work in progress. Every time you add a new item to the list, reevaluate your overall priorities. 

Assess each pending task by the deadline, i...

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Two Minute Tasks

If you have a pending task that requires no more than two minutes of your time, don’t waste time writing it on a to-do list. Just get it done.

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Frame items in a positive way

Frame items in a positive way

Either [our goals are] about doing more of something good, or they’re about doing less of something bad.

Goals framed in a positive, constructive way are more powerful than “avoidance goal...

Why your goals matter

We’re more likely to get something done when we take a moment to think about why it matters to us personally.

Intrinsic goals are motivated by values meaningful to you, such as growth and relationships. These are much more motivating than extrinsic goals—efforts motivated by money, status, or other external factors. 

Create a “when-then” plan

To get something done, it helps to get very specific about what we’ll do and when we’ll do it.

Setting simple implementation intentions as part of a when-then plan make people as much as three times more likely to achieve their goals. 

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To-Do Lists

Your to-do list can be a tool that guides you through your work, or it can be a big fat pillar of undone time bombs taunting you and your unproductive inadequacy.

If the instructions are c...

The two modes

At any point during the workday, you are in one of these modes:
  • When a project or task comes up, the steps you need to take start to form in your mind. Now you're in thinking/Boss mode. 
  • Your to-do list is a collection of those orders, which your Assistant personality will later pick up and do.
Write down the instructions in such a way that your Assistant self can just do them without having to think - or stress. 

Put Items That You're Definitely Doing

Instead of letting tasks you're not quite committed to loiter on your to-do list until you're sick of looking at them, move them off to a separate list, a holding area for Someday/Maybe items. 

Only concrete actions you're committed to completing should live on your to-do list.

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Pacing yourself

Trying to get work done uses the same principle as running: You have to pace yourself. Runners that sprint at the beginning will be tired out long before they reach the finish line.

O...

The principle behind the To-Do List

  • At the end of the week, write a list with everything you want to get done.
  • At the end of the day, write a list containing what parts of that weekly list you want to be finished with tomorrow.

After you finish your daily list, you don't work on more projects or tasks. After you complete the weekly list, you're done for the week.

Advantages of using a WD system

  • A WD (Weekly/Daily) system manages your energy. You will get a maximum of work done while leaving yourself time to relax.
  • A WD system stops procrastination because your big projects become bite-sized tasks.
  • A WD system makes you proactive. With a bigger picture in mind, it's easier to put in the important but not urgent tasks.
  • A WD system keeps you from burning out since you only have to focus on the next bite.

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