deepstash

Beta

11 Practical Tips for Finishing Your To-Do List Faster

Deepstash brings you key ideas from the most inspiring articles like this one:

Read more efficiently

Save what inspires you

Remember anything

https://blog.hubspot.com/marketing/to-do-list-hacks

blog.hubspot.com

11 Practical Tips for Finishing Your To-Do List Faster
"Work smarter, not harder." Chances are, you've heard this phrase before -- and probably more than once. The philosophy behind working "smart" is to maximize your productivity when you are working so that you can get more stuff done in shorter periods of time.

12

Key Ideas

Save all ideas

The philosophy of working "smart"

... is to maximize your productivity when you are working so that you can get more stuff done in shorter periods of time.

By working smarter, you'll find yourself with more time in th...

466 SAVES


Find the to-do list app that work for you

The best one for you depends entirely on your working style and personal preferences.

You can use a physical notebook around everywhere you go, but it's easier to use a to-do l...

314 SAVES


Prepare in advance

Write out your to-do list the day before:

  • You'll free your time to dive right into your to-do list in the morning - one of the most productive times of day.
  • It can help yo...

376 SAVES


Work stuff vs. personal stuff

Separate your work and personal to-do lists. You'll be more productive if you focus on work when you're at work and on life stuff when you're at home.

Keep multiple lists separ...

350 SAVES


Keep a "to-don't" list

Remove any items from your to-do list that you're not realistically going to do and put them on a "to-don't" list. 

That way, you aren't wasting any time on the things that don't ...

397 SAVES


Share your to-do list

It is a great way to collaborate, but it's also a great way to hold yourself accountable.

Having to share your to-do list with others in the first place will force you to spe...

253 SAVES


Knock things off the list

... and block time on your calendar for this.

It can be much easier to focus and get your work done quicker. Plus, it prevents others from setting up meetings with you during tha...

270 SAVES


Batch similar tasks

... and put them in the same time frame.

Perpetually shifting your focus between different tasks can add up to a whole lot of wasted time. Shifting between tasks causes temporary mental ba...

341 SAVES


Physically remove distractions

Notifications, phone calls, and noise in the office can make it much harder to get through your to-do list quickly.

Remove those temptations by physically removing stuff like notificat...

331 SAVES


Use the Pomodoro Technique

Work in sprints, followed by periods of rest.

The Pomodoro Technique is all about taking advantage of our natural rhythms of energy and fatigue: You work in 90-minute intervals, fol...

450 SAVES


Reward yourself

Try using a rewards system: Once you knock three items off your list, or once you finish a particularly grueling task, you can allow yourself to check Twitter, eat a snack, or go to the gym....

346 SAVES


The "dead battery countdown"

Bring your laptop with you to a remote location without your computer charger, and aim to get your to-do list done by the time you leave

This is a way of gamifying your producti...

408 SAVES


SIMILAR ARTICLES & IDEAS:

Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."

Brian Tracy

Work Around Your Energy Levels

Productivity is directly related to your energy level.

Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.

Plan Your Day the Night Before

Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.

You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.

21 more ideas

'Eat that Frog'

This is a productivity method developed by Brian Tracy. The 'frog' refers to the most important and most impactful task you have to complete.

If you work on it first thing e...

Clarify your goals

If you don't know what your goals are, most likely you won't be able to identify and prioritize the specific tasks you need to work on to achieve those goals. 

Write your major goals down and break them into tasks. Your goal tasks are your frogs, the things you want to work on first thing every day for greater productivity and success.

Think long-term

... to make better short-term decisions.

If you question the consequences of doing/not doing a to-do before you start on it, it not only makes it easier to find your frogs, but it also makes it easier to find time-wasting tasks that are better deleted from your list or delegated to someone else.

8 more ideas

Lists

While everybody is busy doing to-do lists, you might find yourself feeling tired at the very thought of just starting such a list. Actually, this is quite understandable, as to-do list require effo...

Functioning with lists

We all know for a fact that to-do lists are great: they enable you to be more organized while keeping track of your progress in the different fields. However, what is even greater is the combination of to-do tasks with the already accomplished ones. Creating done lists leads to an increase in self-confidence as well as making oneself feel satisfied with the current accomplishments.