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15 Time Boxing Strategies to Get Things Done - Litemind

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15 Time Boxing Strategies to Get Things Done - Litemind
Putting it simply, time boxing is the most effective time management tool that I know of. Even if you already know and use it to some extent, there is a good chance that you can make it even better with some of the tips that follow.

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Time boxing

It is one of the most effective time management tools.

Time boxing is about fixing a time period to work on a task or group of tasks. Instead of working on a task until it’s don...

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Dealing with small tasks

Time boxes are a great way to tackle those small but annoying tasks. 

A good strategy for dealing with them is to fix a time period and tackle all of them at one sitting.

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Overcome procrastination

If you're procrastinating on a task, don't force yourself to finish it. Just put it in a time box.

Setting a time for it will help you overcome your resistance towards the task an...

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Conquer perfectionism

If you're a perfectionist, you probably dwell on a task for so long that when you notice, a big chunk of your time is gone.

To avoid perfectionism, having a definite cut-off time for ...

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Sharpen your focus

Time boxing a particular task helps with excluding other tasks and unrelated thoughts from your radar during that particular time window. 

Reducing mental clutter is essential if ...

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Boost motivation

Big tasks, no matter how important, can be demotivating, because you need to work for too long to see their outcomes.

But just like the simple act of crossing off items from your to-do list c...

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Raise time awareness

How many times have you wondered at the end of the day where did all your time go?

Being more aware of how much you can really fit in your time helps you say ‘no’ to unimportant things...

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Create a work rhythm

You only get maximum effectiveness if you properly balance periods of work and rest. Time boxes provide a great framework to allow this balance to happen. The key is to find your own rhythm....

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Get meaningful work done first

Working on your most important projects first thing in the morning will guarantee that you do meaningful work in your day. 

Create a time box to work on your biggest goals every day —...

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Balance your life

We usually become too focused on a specific area of our lives at the expense of others.

Pre-allocating time boxes for the things that matter most is an excellent strategy to help you live ...

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SIMILAR ARTICLES & IDEAS:

Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."

Brian Tracy

Work Around Your Energy Levels

Productivity is directly related to your energy level.

Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.

Plan Your Day the Night Before

Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.

You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.

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By the hour

This works well for the chronic procrastinator: those who say they will do it later and then wonder why it never gets done.

Instead of getting overwhelmed, tackle your to-do l...

The Pomodoro Method

Rather than trying to work flat-out, break down your day into a series of work-sprints with a short rest period after each session.

Set a timer for 25 min and focus exclusively on your work for that time, take a 5 min break, and repeat.

Some people find that taking a 5 min break destroys their flow. But it does help to break long complex tasks into a series on manageable sprints.

The 2-minute rule

The 2-minute rule is a strategy for quickly assessing and taking action on small tasks so they don’t take up too much mental energy.

Ask yourself if a task is going to take you 2 minutes or less. If so, just do it.

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Time Management And Personality

In order for any time-management method to be successful, you have to take into account people’s individual behaviors at work. There is no one-size-fits-all method for time management.

The Action Hero

Give them a seemingly impossible list of tasks and they will have them done and dusted faster than a speeding bullet. But in their haste, they can miss things and prioritize nonurgent tasks.

Strategy: For this type, ranking tasks according to urgency is a good call. 

The Diva

Very sociable and upbeat but with a tendency to procrastinate, they often boast about their nonexistent achievements giving the impression they are more productive than they really are.

Strategy: breaking tasks into tiny steps, scheduling their resolution and setting reminders works well. Email management according to urgency is also crucial considering how much time it usually consumes. 

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