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...means getting more out of the limited time you have each day. It’s one of the cornerstones of productivity and once you know how to properly prioritize, it can help with everything from your time management to work life balance.
Capture everything on a Master List and then break it down by monthly, weekly, and daily goals.
The matrix is a simple four-quadrant box that answers that helps you separate “urgent” tasks from “important” ones:
Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.
Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.
To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.
To track your time, spend a few days writing a "time log" to track how you spend your day.
We usually give priority to unimportant tasks when there is a sense of urgency around them.
We’re actually psychologically wired to put aside important tasks in favor of tasks that feel more urgent. But spending our time taking care of urgent tasks can leave us feeling exhausted and unaccomplished.
A few explanations as to why it’s so hard to reject urgent tasks:
The problem is that we’re continually bombarded with urgent work: emails, meetings, calls, and instead of being in control of our time and attention, we respond and act on someone else’s priorities.