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Good and bad meetings
- Done right, meetings provide an excellent structure for getting work done, making decisions, and moving projects forward.
- Done incorrectly, meetings keep you from focusing on your most important priorities and are a complete waste of your time.
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Eliminate
- Don’t schedule meetings: The answer to every issue or to moving ahead every project isn’t scheduling a meeting.
- Don’t attend meetings: You don’t have to accept every meeting invite you receive. Go to and be fully present at meetings where you have something to contribute or learn.
- Don’t agree to meetings requests from people you don't know: If you think a meeting is necessary, schedule it yourself.
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Reduce
- Reduce frequency: Not all meetings need to be weekly. Reduce them to however often you need to stay on track.
- Reduce length: Your default could be 30 minutes or 45 minutes.
- Reduce drive-by meetings: Informal meetings can be valuable. But they can also be overwhelming when they take up the very limited amount of time you have between scheduled meetings.
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Streamline
- Have an agenda: Make sure that no meeting wanders aimlessly without clarity about why you’re meeting and what you’re hoping to accomplish.
- Have a facilitator: He can explain the agenda, keep the conversation flowing in the right direction and make sure that everyone has clarity on the next steps by the end of the meeting.
- Have an out: This could mean scheduling back-to-back meetings or scheduling something at a time where you or the other person attending has to leave for something specific like catching a train.
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