<p>When you feel overwhelmed by the mountain piled tasks you have to do, the first thing to do is to make sure you organize the tasks according to their urgency level.</p>
<p><em>Remember to reorganize your tasks and focus on what is important for the day. If there are tasks that can be moved to be done before the end of the day, then so be it. Just do not forget your priorities.</em></p>

Step O: Organize your priorities

<p><strong>How you perceive your task list is how your brain will respond to your perception</strong>. If you see your task list as overwhelming and scattered your brain is going to allow itself to think that it is like that</p>
<p>However, if you shift your perception and think of it as something you're doing because it is important to you or because you want to take the time to cultivate your self, hobbies, or anything in your task list, the brain will allow itself to rewire and adjust to that perception.</p>

Change your perception of your tasks

<p><strong>Providing full focus towards your tasks will energize you to finish right away and the pile of tasks will decrease one by one</strong>. If you notice the urge to do something else, breath and let go of the thought of doing something else, and focus back to the task on hand.</p>
<p>Give yourself time to adjust and get your focus on. Once you see the progress you're making, you'll be thanking yourself.</p>

Commit to your tasks

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<h2>When Your Task List is Overwhelmingly Long</h2>
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<h4>By <a href="http://leobabauta.com">Leo Babauta</a></h4>
<p>I’ve talked with several people lately who have tasks lists from the floor to the ceiling, and it just overwhelms them. They’re not alone — I can relate, and lots of people have this problem.</p>
<p>If we’re fairly organized, our task list has everything we could possibly want to do on it, and it’ll get longer and longer.</p>
<p>That’s the good scenario — most people don’t have everything on the list, and the tasks are scattered across different systems and lists, in email inboxes and messaging apps, in browser tabs and pieces of paper, and in their heads.</p>
<p>Either way, it eventually gets so overwhelming that many people will give up whatever system they’re doing and start afresh, because the old system wasn’t working. In truth, they just didn’t have a way to deal with the overwhelm.</p>
<p>So what can we do?</p>
<p>It turns out, several key things.</p>
<h3>Get Clear on Priorities</h3>
<p>Let’s call this Step 0 — if you’re already clear on what matters to you, you’re ahead of the game.</p>
<p>But think about this: if you don’t know what matters, how can you focus on anything? Everything will seem urgent and important, and you’ll be scattered in lots of directions.</p>
<p>If you know what is most important, you can focus on that. The rest can wait. It’s like if you’re a doctor in a hospital, and one person needs a life-saving heart operation, and a hundred people have ankle sprains. You’ll focus on the heart operation, and let the ankle sprains wait for a few minutes.</p>
<p>Get clear on what matters to you. Make a list. Write out why. It’s worth spending 30 minutes on this.</p>
<p>Get clear on what’s important this week. And what you need to focus on today.</p>
<p>If you can get clarity on what matters &amp; what to focus on, it will make you so much more effective than jumping around from task to task as if you were putting out a thousand small fires.</p>
<h3>Change How You Relate to Your Tasks</h3>
<p>Think about your list of tasks right now — does it feel stressful? This is a sign that you think of them as burdens, as something stressful, or as a potential way that you’re going to let people down or fail or look stupid. Or maybe all of the above.</p>
<p>How I’ve often related to my tasks is something like, “If I don’t do this task, I will be deficient and let people down.” If I have a list of tasks that’s full of these kinds of potential failures … of course it will be stressful!</p>
<p>How do you relate to your tasks?</p>
<p>Is there a more empowered relationship you can create?</p>
<p>Some examples:</p>
<ul><li>I’m fully committed to this task because it’s incredibly important to me, so I’m going to create a sacred space of 30 minutes today to be fully present with it.</li><li>This task is an opportunity for me to serve someone I care deeply about, with love.</li><li>These tasks are training ground for me to practice presence, devotion, getting comfortable with uncertainty.</li><li>These tasks are an adventure! An exploration of new ground, a learning space, a way to grow and discover and create and be curious.</li><li>This task list is a huge playground, full of ways for me to play today!</li></ul>
<p>These are some examples from my life, but they don’t have to be your relationship — what empowered way would you like to relate to your tasks?</p>
<p>Find that, and practice it daily.</p>
<h3>A Short List</h3>
<p>I find it helpful to have a long list of tasks, separated by area (work, personal, finances, etc.) and project, if applicable. But this long list can’t be done today.</p>
<p>So I create a short list, of just stuff I’m going to do today. I call it  “Today’s Joy List”. I try to keep it to 5-6 things, though often I give in to the temptation to add more joy opportunities than I actually have time for. :)</p>
<p>If I have meetings, those are on the list, and the more meetings I have, the fewer tasks I allow myself to put on the list.</p>
<p>What things <em>have</em> to be done today?</p>
<p>What things would be a really powerful use of your day?</p>
<p>Just focus on those. The rest can come later.</p>
<h3>Full Focus</h3>
<p>With a short list of high priority tasks, and an empowered relationship to those tasks … the world is yours!</p>
<p>The final thing I would say is to focus on one thing at a time. If you can practice this regularly, the overwhelm starts to lessen.</p>
<p>The opposite of this is constant switching between tasks. Doing quick emails, working on a task, but 30 seconds into that task you go check your favorite website or messages, etc.</p>
<p>Full focus is picking something important to work on, and then clearing everything else away. Make this the only thing in front of you. Notice the urge to go do something else, breathe, then bring focus back to the task.</p>
<p>Let it be your whole world. Be grateful to have this task in front of you, this opportunity to serve people you care about, this opportunity to play and be curious, this opportunity to learn and find joy and delight.</p>
<p>Now that I’ve shared these ideas of working with an overwhelming task list … how would you like to practice?</p>
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When Your Task List is Overwhelmingly Long

<p>I’ve talked with several people lately who have tasks lists from the floor to the ceiling, and it just overwhelms them. They’re not alone — I can relate, and lots of people have this problem. </p>

<p>If we’re fairly organized, our task list has everything we could possibly want to do on it, and it’ll get longer and longer. </p>

<p>That’s the good scenario — most people don’t have everything on the list, and the tasks are scattered across different systems and lists, in email inboxes and messaging apps, in browser tabs and pieces of paper, and in their heads. </p>

<p>Either way, it eventually gets so overwhelming that many people will give up whatever system they’re doing and start afresh, because the old system wasn’t working. In truth, they just didn’t have a way to deal with the overwhelm. </p>

<p>It turns out, several key things. </p>

<p>Let’s call this Step 0 — if you’re already clear on what matters to you, you’re ahead of the game. </p>

<p>But think about this: if you don’t know what matters, how can you focus on anything? Everything will seem urgent and important, and you’ll be scattered in lots of directions. </p>

<p>If you know what is most important, you can focus on that. The rest can wait. It’s like if you’re a doctor in a hospital, and one person needs a life-saving heart operation, and a hundred people have ankle sprains. You’ll focus on the heart operation, and let the ankle sprains wait for a few minutes. </p>

<p>Get clear on what matters to you. Make a list. Write out why. It’s worth spending 30 minutes on this. </p>

<p>Get clear on what’s important this week. And what you need to focus on today. </p>

<p>If you can get clarity on what matters &amp; what to focus on, it will make you so much more effective than jumping around from task to task as if you were putting out a thousand small fires. </p>

<p>Think about your list of tasks right now — does it feel stressful? This is a sign that you think of them as burdens, as something stressful, or as a potential way that you’re going to let people down or fail or look stupid. Or maybe all of the above. </p>

<p>How I’ve often related to my tasks is something like, “If I don’t do this task, I will be deficient and let people down.” If I have a list of tasks that’s full of these kinds of potential failures … of course it will be stressful! </p>

<p>Is there a more empowered relationship you can create? </p>

<ul><li>I’m fully committed to this task because it’s incredibly important to me, so I’m going to create a sacred space of 30 minutes today to be fully present with it. </li><li>This task is an opportunity for me to serve someone I care deeply about, with love. </li><li>These tasks are training ground for me to practice presence, devotion, getting comfortable with uncertainty. </li><li>These tasks are an adventure! An exploration of new ground, a learning space, a way to grow and discover and create and be curious. </li><li>This task list is a huge playground, full of ways for me to play today! </li> </ul>

<p>These are some examples from my life, but they don’t have to be your relationship — what empowered way would you like to relate to your tasks? </p>

<p>Find that, and practice it daily. </p>

<p>I find it helpful to have a long list of tasks, separated by area (work, personal, finances, etc.) and project, if applicable. But this long list can’t be done today. </p>

<p>So I create a short list, of just stuff I’m going to do today. I call it “Today’s Joy List”. I try to keep it to 5-6 things, though often I give in to the temptation to add more joy opportunities than I actually have time for. :) </p>

<p>If I have meetings, those are on the list, and the more meetings I have, the fewer tasks I allow myself to put on the list. </p>

<p>What things <em>have </em>to be done today? </p>

<p>What things would be a really powerful use of your day? </p>

<p>Just focus on those. The rest can come later. </p>

<p>With a short list of high priority tasks, and an empowered relationship to those tasks … the world is yours! </p>

<p>The final thing I would say is to focus on one thing at a time. If you can practice this regularly, the overwhelm starts to lessen. </p>

<p>The opposite of this is constant switching between tasks. Doing quick emails, working on a task, but 30 seconds into that task you go check your favorite website or messages, etc. </p>

<p>Full focus is picking something important to work on, and then clearing everything else away. Make this the only thing in front of you. Notice the urge to go do something else, breathe, then bring focus back to the task. </p>

<p>Let it be your whole world. Be grateful to have this task in front of you, this opportunity to serve people you care about, this opportunity to play and be curious, this opportunity to learn and find joy and delight. </p>

<p>Now that I’ve shared these ideas of working with an overwhelming task list … how would you like to practice? </p>

<p><span>Previous post: </span><br/><a href="https://zenhabits.net/relax-structure/">Relax Into Structure in Your Day </a> </p>

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When Your Task List is Overwhelmingly Long : zen habits

Step O: Organize your priorities

Change your perception of your tasks

Commit to your tasks

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