12 Tips to boost your multitasking skills « Cirkus - Deepstash

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12 Tips to boost your multitasking skills « Cirkus

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Accept your limits

To better manage task organization, be aware of your limits. Your day has 24 hours. Your resources are what they are. Above all, you have your own personality to respect. In other words, before deciding how to multitask, you need to draw a realistic picture of the scenario.

Of course, you ...

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Distinguish urgent from important

A flawless to-do list is one of the keys to good multitasking. And the secret behind it is a thorough understanding of the differences between urgent (tight deadlines) and important (long-term sustainability) matters.

For instance, try applying the

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Learn to concentrate

Concentration is fundamental to multitasking. Here are some suggestions on how to accomplish it:

  • Work on your willpower: Procrastination can make you waste time between projects. Make sure you know the i...

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Avoid distractions

The problem is that too much external stimulation can become an issue, even if it comes from your duties. Nevertheless, not all distractions are bad. For instance, music helps some people to work better.

To find a happy medium, do a test:

  • List all interferences around you

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Work in blocks of time

Adopt the Pomodoro Technique. It suggests that you work in 25-minute blocks, then take a short break after each block, followed by a longer break after every 4 blocks. However, this might not work for you if it forces you to stop...

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Work on related tasks together

Sometimes, you don’t have to switch assignments. You can work on more than one simultaneously if they are related.

For example:

  • Hold a meeting to discuss several topics
  • Prepare a single presentation to apply for a loan that will fund more than one project

It w...

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Learn to supervise

Delegating is at the core of task organization. It allows you to assign to yourself the tasks matching your skill set, optimizing your time and increasing performance. But it also has a negative side. Your team will be reaching out to you, interrupting to seek approval.

If the demand is int...

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 Plan ahead

Once you become more confident in your ability to multitask, start planning your day ahead . You will then realize the following about most of your tasks:

  • They repeat at regular intervals
  • Some require more concentration than others
  • Many of them relate to each other
  • ...

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Take breaks

As important as the time you spend being productive, are the minutes you save to rest. Taking breaks is a proven way to restart your mind so you can get back to work refreshed. Your body will also thank you for the opportunity to move around, preventing muscular tension and its damaging consequen...

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Keep your brain sharp

Among the techniques under investigation, game playing is one of the most popular because of its several concurring tasks, such as clicking on buttons, listening to instructions, and reacting to automated responses.

If you want to stay offline, other suggestions are sports activities, danci...

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Keep your coffee addiction in check

However, while caffeine isn’t the villain many people used to think, drinking it too often can have a negative impact on multitasking skills.

An excessive amount of caffeine can raise your blood pressure, cause insomnia, and increase irritability. Its withdrawal effects can also lead to sev...

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Use online tools to keep you on track

To make the tips above easier for you, consider adopting an online tool. If you need is a to-do list, there are many apps you can use free. However, as a project manager, you probably need a more powerful project management tool, something that allows you to have...

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Start improving your multitasking skills now

Efficient multitasking can be easily achieved if you understand its true meaning. You will be able to deal with more than one project as long as you aren’t trying to complete tasks at the same time. 

Finally, don’t put too much pressure on yourself. Like any other skill, multitasking is som...

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