The Ultimate List: 58 Time Management Techniques & Our Top 10 Picks (with mindmap) | Spica International - Deepstash

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The Ultimate List: 58 Time Management Techniques & Our Top 10 Picks (with mindmap) | Spica International

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Time Management Techniques

Some of the best time management techniques are simple and straightforward, others a little bit complex, but all of them can actually be easily implemented into daily practice.

We decided to provide you with:

  • a detailed description of the 10 most useful time management te...

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The wall of fame for the best time management techniques

Based on our research, testing and opinions of productivity experts, here are the best time management techniques you need to know:

  1. SMART Goals

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1- Smart goals

The idea is pretty simple. Every SMART written goal should be written down following the next criteria:

  • Specific – clearly defined desired outcome, what you want to achieve
  • Measurable – there must be away to measure progress
  • Achievable – the goal can be...

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2. The Eisenhower Matrix / The Eisenhower box

Once you have your goals written in a SMART way, you should break them down into concrete and actionable tasks. 

Then the tasks need to be prioritized.

This matrix recommends arranging tasks in one of the four quadrants:

  1. Urgent + Important (Do first)
  2. Not Urgent + Im...

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3. Kanban Board

Kanban is a Japanese word meaning a billboard or signboard. The main idea of the Kanban board is to have a visual board that helps you to track progress on your goals.

Draw several columns on the whiteboard, visualizing ...

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software for Kanban board

software that supports the Kanban method:

Do your search and s...

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4. Do Deep Work / Avoid Half-Work or Shallow Work

Deep work is a term developed by Cal Newport, stating that all intellectual activities should be performed in a state of distraction-free concentration that pushes your cognitive capabilities to their limit.

On the other side deep work is “half-work” or “shallow work”. That...

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5. The Pomodoro Technique

Doing deep work, you should never forget to take breaks. Tomatoes can remind you to take your breaks.

The idea of Pomodoro is very simple. 

  • You should break down your daily work and complete it in intervals separated by short breaks. 
  • You work for 25 minu...

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How to apply Pomodoro

Here is a summary of the six Pomodoro steps:

  1. Decide on a task to be done
  2. Set the Pomodoro timer
  3. Work on the task
  4. End work when the timer rings after 25 minutes (one Pomodoro)
  5. If you have fewer than four Pomodori, take a short break (3–5 minutes)
  6. ...

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The Flowtime Technique - A more flexible Pomodoro Technique

The main idea of the flowtime technique is that you set a specific time period (usually between 10-90 minutes) and use it as an experimental time frame to see how long you can work in focus and when you need a break.

Simply, try to figure out your focus time and work on it....

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6. 7 Minute Life

Spend 7 minutes in the morning to plan your day and 7 minutes before you go to sleep to review your day and prepare the plan for tomorrow.

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7- ABCDE

You divide the tasks into the following categories:

  • A: The most important task
  • B: Less important tasks
  • C: Tasks with no consequences
  • D: Delegate
  • E: Eliminate

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8- Do it now

Anything less than 3 minutes, do it now, without any delaying, thinking, or planning.

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9- Pareto Analysis, 20/80

20% of the tasks that you do are responsible for 80% of the outcomes, so focus on that 20% of the highest value tasks.

Work smartly hard.

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10- Rapid planning method‍

Tony Robbin’s planning method that considers big vision, emotional motivation and taking massive action for each of your goals. Answer the following questions:

  • What do I really want? What’s the outcome I’m after? What’s the specific measurable result?
  • What’s my purpose? What ar...

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