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7 Tips to Help You Get You Out of Your Inbox

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https://timemanagementninja.com/2018/04/7-tips-to-help-you-get-you-out-of-your-inbox/

timemanagementninja.com

7 Tips to Help You Get You Out of Your Inbox
Studies show that corporate workers spend about a third of their time checking email. You know what they aren't doing when they are checking email? Their work. It ends up being one long day of email procrastination. Are you spending too much time checking your email rather than getting your work done?

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Get Out of Your Inbox and Get to Work

Rather than checking your inbox for the 57th time today, check your to-do list and determine what you should be doing.

Your email is distractions and other people’s priorities. Your to-d...

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7 Tips to Help You Get Out of Your Inbox:

  1. Instead of checking your email endlessly, limit the number of times you check your inbox. 
  2. Get things out of your email and onto your to-do list: If an email require...

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SIMILAR ARTICLES & IDEAS:

Tips For Efficient Email Management

  • Unsubscribe from or filter away the stuff you never read.
  • Disable email push notifications on your phone.
  • Check emails twice ...

Quote the sender's email in chunks

  • Only use enough quotations to establish the context.
  • Your reply should come below it.
  • When possible, cut and reformat the quoted text.
  • Get tasks out of your email and into a task manager.

Determine What The Sender Needs From You Asap

Ask yourself:

  • What’s the meaning and the value of the message?
  • What action does this message require of me?

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Distraction at Work

Distraction at work has increased manifold. The reasons can be anything from shrinking office spaces, to open office culture that promotes 'visual noise' or even to push-notifications and instant m...

Minimize your follow-ups

Most of our email is replied on the spot and has incomplete information, which leads to a lot of back and forth dialogue.

To minimize this, reply at a suitable time when you can provide sufficient details, clear action items, due date or deadline if any, and maybe an alternative.

Mindless Scrolling

We keep checking email, instant messages in our smartphones or office PC, and even social media, whenever we get the urge or any new notification.

Allotting specific times to check your phone's messages and email, like in a two to three-hour intervals, can boost your productivity by 40%.

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Shockingly Unproductive

  • Studies show that employees spend more than five hours per day reading and replying to emailsWhile it may seem like urgent work, email is not the best kind of work.

Facilitate Deep Work

A few smart strategies that can be deployed:

  1. Installing pods for deep work while having common areas for collaborative work.
  2. Wearing headphones that are easily seen to signal that you are not to be disturbed.
  3. Turning your office into a library, following the same culture of quietness where everyone is hushed and respectful.

Email is not Real Work

Real work, by definition, should be rare, valuable and cognitively demanding.

Email does not check any of these boxes, and is, therefore, a pseudo work.

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