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Interrupting a task with notifications leads to a loss of concentration and a decline in productivity levels.
Feel free to set up an autoresponder re-directing all urgent matters to your pho...
Rules are automatic actions your email software will take depending on what guidelines you’ve set up.
Make sure you bring your inbox count down to zero so you can start fresh the next morning.
Any messages that still need to be dealt with should be either moved or responded to.
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Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...
To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.
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... during the day can be an effective way to keep your inbox at manageable levels.
However, the constant interruption and distraction that comes from it can dramatically lower your productivity, and disrupt your ability to enter a state of flow when working on high value projects.
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think of every email you get as either something you need to take action on, track, or refer to later.
Every time you open a conversation, decide right away what to do with it. D...
There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.
Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).
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