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“Information may be infinite, however…The organization of information is finite as it can only be organized by LATCH: Location, Alphabet, Time, Category, or Hierarchy.”
Richard Saul Wurman
Organizing information by its location (physical or conceptual) is important when the information has multiple different sources and locales.
Use it when the relative position of the informa...
Ordering information alphabetically is a great way to provide random access to data. It is one of the best ways to organize information when the amount of data is big (Dictionaries, encyclopedias, ...
Time is a great way of categorizing events that have happened over a fixed time duration.
Use it to present and compare events over a fixed time duration. It allows us to observe and compare cha...
Using categories is a great way to organize information when it needs to be sorted by similarity or relatedness.
But keep in mind that this has a certain degree of subjectivity in it: people don...
Organizing things by hierarchy is helpful when the information can be organized by comparing things across a common measure (small to large, lowest to highest, etc.)
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The amount of content on the Internet is huge and it’s practically impossible for us to consume it all. But we struggle with it anyway.
This creates a situation where we are constantly diges...
In the case of information, reading several articles and sources on the same topic can create a lot of clutter. Because it creates internal struggles and questions:
... for organizing information:
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GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.
Its 5 principles are:
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It's knowing how to learn. Learning itself is a skill, and knowing how to do it well is an incredibly valuable advantage.
Merely acquiring information is not learning....
Learning is a two-step process:
You should not waste your time by committing unimportant details to memory.
Your focus should be on understanding the bigger picture, on how things relate to each other.
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A random sampling of the world’s most successful people will show one common trait: a love of reading. Because reading is the easiest way to continue the learning process.
...in terms of reading retention:
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Also known as “The Memory Palace, it consists of associating each item you’re trying to remember with a specific image and a place. You can imagine the items lying around in places that have...
Acronyms, music (very effective) or rhyme, or sentences of words that start with the same letter as the items you are trying to memorize are all mnemonic techniques that help you to remember and retrieve information.
Stories encompass all the qualities of information that makes our brain love and remember it: vivid and colorful picture and engaging plotlines about other beings that are alive.
By creating a narrative that is interesting to and include items you need to memorize, you create a story your brain can follow.
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Different types of information demand different styles of note-taking. There are lots of reasons to take notes: to retain information, to capture ideas, to problem solve or brainstorm, to visualize...
Is a linear method of taking notes that proceeds down the page, using indentation or bullets to denote major and minor points.
Pros: it records content relationship in a way that is easy to review.
Cons: difficult to go back and edit information written in this system.
Works for: recording terms, definitions, facts and sequences, when taking notes on slides or readings.
The goal is to jot down your thoughts as quickly as possible. Format is kept to a minimum: every new thought is written on a new line.
Pros: Is like free writing for notes.
Cons: lack organization and notes can be hard to understand.
Works for: meetings or lectures that lack organization; when information is presented very quickly.
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The general condition of your living environment affects your personal productivity.
A well organized work space makes you feel in control, and clearly focus and define areas that may ...
The best gauge of being well organized, "is just the lack of anxiety that comes from a clean comfortable workspace where you feel like things aren't piling up and overwhelming you."
Common sources of clutter for entrepreneurs include business cards, printouts from the Web, and literature from conferences and seminars.
A good way to get rid of clutter is to turn each piece of paper that you're keeping around into an action item in your planner.
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The key to any productivity system is to focus on value, not effort.
Instead of focusing on completing as many tasks as possible from your to-do list, focus on the highest-impact ...
This process walks through a list of prompts in different categories, looking for things you're trying to remember and commitments you've made and gets them out onto paper.
It will help you clear your thoughts and get the distractions out of your head.
Take the time to review the coming week's schedule and organize it into large chunks of time, with tasks grouped by importance and urgency.
It will make it easier to manage your work.
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