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Everything you thought you knew about inbox zero is wrong

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https://www.wired.co.uk/article/inbox-zero-mentality

wired.co.uk

Everything you thought you knew about inbox zero is wrong
Forget everything you think you know about inbox zero: it's completely and utterly wrong. Merlin Mann, the lifestyle "guru" that invented the concept of inbox zero in the early noughties, claims people took his idea far too literally.

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Inbox Zero

'Inbox Zero' was a productivity concept popularized a decade ago. 

E-mail was treated as a task to be completed all the time. It backfired as people started wasti...

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Your Life is An Inbox

Inbox Zero can be correctly understood by realizing that it is not just your inbox but your life that you need to tackle.

The majority of information thrown at us is unimportant. P...

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Stop the Constant Emailing

It is important to narrow down your priorities and tackle the important and essential first.

Real work is not checking your email all the timeAllow blocks of time in a day...

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Take a Break From Email

Like the pre-smartphone days, when people couldn't check their emails when they were on vacation, you have to switch off from email.

Switching off periodically will detoxify your mind.

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No Non-Essential Emailing

Do not bombard your colleagues with reply-all emails. Not all information is essential or important to share.

We need to stop reacting to every email, and focus on the important ones.

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The concept of Inbox Zero

'Inbox Zero' is a concept introduced by Merlin Mann, a way to handle your email by processing them to zero.

This is achieved by taking appropriate actions like filing, noting or replying, to ...

The Quest for Personal Productivity

The never-ending quest for personal productivity has spawned countless apps on the Smartphone App stores, and many bestseller books.

Personal Productivity has branched out in the field of dating, hotel stays, parenting and even eating.

Problems With 'Inbox Zero'

The people who implemented the 'Inbox Zero; method ended up getting more emails as they were replying to all their emails, with increased activity.

They also paradoxically started checking the inbox more often.

The anxiety levels increased by applying hyper-productivity.

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Tips For Efficient Email Management

  • Unsubscribe from or filter away the stuff you never read.
  • Disable email push notifications on your phone.
  • Check emails twice ...

Quote the sender's email in chunks

  • Only use enough quotations to establish the context.
  • Your reply should come below it.
  • When possible, cut and reformat the quoted text.
  • Get tasks out of your email and into a task manager.

Determine What The Sender Needs From You Asap

Ask yourself:

  • What’s the meaning and the value of the message?
  • What action does this message require of me?

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Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done

  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.

The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.

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