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How to Create the Perfect Meeting Agenda

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https://hbr.org/2020/02/how-to-create-the-perfect-meeting-agenda

hbr.org

How to Create the Perfect Meeting Agenda
Executive Summary Agendas are an important first step for a successful meeting, but far too few leaders put enough thought into the ones they create. In fact, research has found that a large percentage of agendas are simply recycled meeting to meeting.

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The Meeting Agenda

The Meeting Agenda

Normally managers put an emphasis on having a written meeting agenda prior to a meeting.

Research shows that having an agenda is of no relevance, and what's important is how the leader fa...

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A Question-Based Approach

By having a question-based approach as opposed to topics, participants begin to think and act differently, marching towards the true intent of the being together, with intention.

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    Specific and Challenging Questions

    Agenda questions can be molded to be like goals for the employees, to get them on their feet, energizing them and focusing their attention.

    Group goals promote group performance, and specifi...

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    Identify The Right Questions

    Instead of having too many questions, the meeting leader can first float a few questions and ask for the attendees' input. This ensures collaboration and makes attendees feel listened to, making th...

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    Prioritizing Questions

    The questions on top of the list receive a disproportionate amount of attention and time. The key questions, which are a high priority need to be at the top.

    One can also make the attendees ...

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    Execution of The Agenda

    Once the set of questions are finalized, the meeting leader can distribute the agenda in advance, a few days in advance. There are many approaches to execute the question-based meeting, ...

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    Must-have questions for 1:1 meetings

    1. How’s life? - Helps with building trust.
    2. What are you worried about right now?  
    3. What rumors are you hearing that you think I should know about? ...