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How to faciliate a remote workshop

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https://www.invisionapp.com/inside-design/facilitating-remote-workshops/

invisionapp.com

How to faciliate a remote workshop
Historically, we've gained nuance and perspective into our coworkers and clients' thoughts, feelings, and actions through working with them shoulder-to-shoulder in specially-designed studios, conference rooms, and even the occasional makeshift office corner. And when we've had design thinking workshops, we see these intangible connections become amplified.

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Remote Workshops

Collaborative workshops in a conference room where bright minds work shoulder-to-shoulder is an effective way to foster innovative ideas and forging intangible connections.

Remote worksho...

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Clarity of the Workshop’s Value

Workshops are ‘co-creation’ time with people who have varied disciplines, backgrounds, and perspectives. 

To make these people show up, we need to make the invitations intriguing and som...

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Conferencing Tools

Video Conferencing is a must-have for a remote workshop, while chat tools are not effective. In case there is any audio or video problem, phone in and take everyone into a conference call with your...

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Design Thinking

Make use of the collaborative tools in such a way that it facilitates participation and innovation in the participants. It helps to make the participants feel special.

The soft skills to us...

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Create A Deck

By providing ample break times, participants will be in the right mental space and feel homely and comfortable. They can be given 'stretch and reflect' times, keeping them creative and relaxed. It ...

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The shared context

For the whole idea of remote work to actually work, you have to develop a remote culture for your team.
And that means having a shared context: everyone plays by the same rules, you have to ...

Working from home misconceptions

Working from home does not mean you are a remote worker. For a lot of people “working from home” is synonymous with not really working, but instead sitting at home in comfy clothes and doing anything but working. Because no one is really watching you.

Rules for remote work

  • Assume remote, even if you have only 1 person that is not coming to the office. So make sure to share all the information from meetings in a written format.
  • Have a private, quiet, dedicated space for working in your home. Preferably with a door that closes.
  • Have the right digital equipment.
  • Over-communicate.
  • Make sure you get to actual meet your colleagues face to face.
  • Have a time overlap with your team.

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Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....

Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.

Remote-first Mindset

Accept that you have to put in place remote work systems, even if more than half of your employees ultimately revert to office-based work.

  • If done right, a remote-first infrastructu...

Build a socially-connected culture

Intentionally design for the same interactions that would otherwise happen if people were in the office.

  • Culture is what naturally happens when a group of people gets together for any period.
  • A great culture happens with intentional design and influence. It's the reason you should make your company's mission, vision, values, operating principles, standards, and agreements visible. 
  • Culture is experienced through emotions, including how your employees feel about the company, you, other leaders, and peers. That feeling is developed through human interaction at the water cooler, kitchen, or hallway conversations.

Your leadership presence

Your people need to feel your presence as a leader as they will have fewer opportunities to see you face to face when they work remotely.

  • Regularly show up in a variety of forms that can include weekly video meetings, periodic company-wide emails, or presence in public channels.
  • Err on the side of more communication rather than less.

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