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How to Have Effective One on One Meetings

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https://inside.6q.io/how-to-have-effective-one-on-one-meetings/

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How to Have Effective One on One Meetings
One-on-one meetings are a great tool for managers and employees. The allow you to check in with the team's morale and to get to know the people you are working with better. Effective one on one meetings are also great for getting employee feedback which is extremely important for managers.

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One on one meetings

...are held between a team leader and team member

They are conversations that usually last no longer than 10 to 30 minutes where they discuss what is going well and what needs t...

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A recommended agenda

Most effective one on one meetings typically last about 30 minutes:

  • 10 minutes for the direct report from the employee;
  • 10 minutes for the manager’s remarks and mes...

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Objectives of effective 1:1 meetings

  • find out about the employee’s current emotional state.
  • track the status of the employee’s performance and how their goals are coming along.
  • learn if there are any...

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How to get the most out of 1:1s

How to get the most out of 1:1s
  • It is recommended that one-on-one meetings be scheduled every two weeks such that individualised communication is nurtured.
  • The employee should be in charge of preparing the ...

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The questions to ask in 1:1 meetings

Common topics to cover and their respective questions:
  • Work habits (productivity)
  • Teamwork (difficult and inspiring work relationships)
  • Happiness (gener...

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SIMILAR ARTICLES & IDEAS:

Change the setting sometimes

Occasionally, go for a walk and have your 1:1. Occasionally, go get coffee. Go sit in the courtyard. Get lunch or breakfast or dinner. Most often, it’s probably easiest and most efficient to...

It's ok to cancel

If there’s nothing to discuss, it’s ok to cancel. People, too often, view 1:1s as mandatory, but it’s refreshing when you both acknowledge that things are ok for now, or the time may be better spent other ways.

Let the employee own the agenda

It is a simple, symbolic practice that helps them feel ownership and autonomy for their work and their time. 

You’re saying, “You tell me what’s important,” and of course you can coach and guide them to help refine over time what’s important. 

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1:1 meetings

1:1 meetings

1:1 meetings matter. It is important to nurture that essential employee-manager relationship. But it still not easy to get right.

Under pressures, managers are still juggl...

1:1 category

The goal of an effective 1:1 is not an update from your direct report or for you to lay down some instructions. It's a conversation. It's a chance to hear about your direct reports' ideas for your product, their career goals, and possibly their opinion of their performance.

Keep a list of three potential topics ready for discussion. When they say they have nothing to discuss, you can jumpstart the conversation with one of your items.

Manager's best tool

Your most precious resource is your own time and energy. When you spend it on your team, it helps build healthy relationships.

Your job as a manager isn't to give advice or 'save the day.'' It's to empower your reports to find the answer themselves. If you want to understand what's going on, ask. Let her lead the conversation while you listen and probe.

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Why 1:1’s are important

  • Making time for an individual says you give a damn about them as a person.
  • The 1:1 is the only forum where you can have an honest, private, conversation with each other a...

Set expectations

  • If this is a new process you are putting in place at your company/in your team, be transparent about it.
  • Be clear that you do this with all employees who work directly for you.
  • Book a regular cadence of 1:1s. They should not be ad-hoc. It’s ok to skip one every once and awhile, but having it locked into the calendar is a commitment.
  • Decide the best cadence with them (weekly or every other week? 30 minutes or an hour?) and what the format should be.

The agenda

  • Topics in a 1:1 should be about professional growth, personal connection and for giving each other feedback. Do not use the meeting to re-hash things from a group meeting, unless there are specific things you took off-line in that meeting or need to provide/get constructive feedback.
  • 24 hours or so before the meeting, email the employee a list of what you’d like to cover. Try to do a split between strategic, tactical and personal items and always ask your employee what they want to cover too. 

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