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Make Productivity a Habit with Zen to Done

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https://zapier.com/blog/zen-to-done-productivity/

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Make Productivity a Habit with Zen to Done
There's a reason New Year's Resolutions are so hard to keep: Reinventing the way you live overnight requires a willpower that most of us don't have. And yet-many popular productivity systems ask you to uproot your work in just that way. Changing a single habit is...

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Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

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The Minimalist Habits of Zen to Done

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.

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The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do...

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The Process Habit

For your to-do list:

  • If the task takes less than 2 minutes to complete, do it immediately and get it off your list.
  • If the task takes longer than 2 minutes to complete...

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The Do Habit

...says that when working on big rocks (the most important tasks), you need to minimize distractions as much as possible.

You're more likely to complete small tasks in a single working...

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SIMILAR ARTICLES & IDEAS:

Ruthless prioritization

It means deciding not to do things you'd really like to do. It also means deciding what's the most important task even when everything on your list feels crucial.

But if you can prioritize...

Consolidate All of Your Tasks Into a Single Source

To-dos arrive from a variety of sources. Your boss sends you an email, you get a Slack message from IT, a bill arrives in the mail, or a coworker asks for a favor in the hallway.

In order to prioritize your task list efficiently, you need a master to-do list that contains all of the tasks you need to prioritize and complete from all of those sources.

Analyze Your Task List

Go through your list, review each task, and decide what you want to do with it. You have 4 options:

  • Do: complete the task now
  • Defer: complete it later
  • Delegate: assign it to someone else
  • Delete: remove it from your list

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GTD (Getting Things Done)

GTD is a productivity method for organizing your to-dos, priorities, and schedule in a way that makes them all manageable.

Its 5 principles are:

  • Capture
  • Clarify
  • Org...

"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"

"GTD is an organizational system. It doesn't put rules around how you actually do your work. Instead, it focuses on how you capture the work you need to do, organize it, and choose what needs your attention"

GTD: Capture

Capture everything. Your to-dos, your ideas, your recurring tasks, everything. Put it in a pen-and-paper notebook, a to-do app, a planner, whatever you prefer to use to get organized.

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Tips For Efficient Email Management

  • Unsubscribe from or filter away the stuff you never read.
  • Disable email push notifications on your phone.
  • Check emails twice ...

Quote the sender's email in chunks

  • Only use enough quotations to establish the context.
  • Your reply should come below it.
  • When possible, cut and reformat the quoted text.
  • Get tasks out of your email and into a task manager.

Determine What The Sender Needs From You Asap

Ask yourself:

  • What’s the meaning and the value of the message?
  • What action does this message require of me?

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