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Managing Your Time as a Leader - The Systems Thinker

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Managing Your Time as a Leader - The Systems Thinker
any leaders feel starved for time. Working under the assumption that longer hours lead to improved productivity, they drive themselves and others to increase effectiveness-then try to "squeeze in" good, quality time with loved ones. Working people are expected to run at a fast pace and be highly productive; yet at the same time, there ...

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The Pressure Of Time

Most leaders have familiar approaches to managing time: setting goals, planning, delegating, tracking commitments, and creating to-do lists. While these approaches do help in self-organization, the...

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Sustainable Productivity

Instead of increasing the number of productive hours, we can focus on getting the right things done in a timely way. We also need to restore and balance ourselves, our colleagues, family and ...

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Phantom Workload

Phantom workload looks like real work but results in massive unproductivity and even conflict in an organization. The pressure to meet unrealistic expectations causes a vicious cycle of further wo...

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The Four Domains of Time

Time can be managed in four domains: Spiritual, Mental, Emotional, and Material. This corresponds to the four key functions of leadership:

  • Mobilizing commitment.

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Thinking Strategically

The mental domain consists of being able to think strategically, prioritizing between short-term and long-term goals, urgent and important activity, easy or difficult work, and the level of com...

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Building Relationships

We usually overlook the emotional aspect of working with people while handling tight deadlines.

Leaders have to take simple actions like trusting and respecting their colleagues and team me...

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Organizing For Action

Organizing for action means creating useful, workable and scalable systems that make us access information and track commitments quickly.
It means managing your email effectively and ensu...

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Change Your Behaviour

Time management practices require a change in behavior:

  1. Know your purpose and establish why you need to change, identifying the benefits.
  2. Create a vision of you being on top o...

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Manage Your Email

  • Focus on what's genuinely important in a day and do that, before checking your email.
  • Check the email in time blocks, like once every 3 to 4 hours.
  • Discard all impersonal un...

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SIMILAR ARTICLES & IDEAS:

Time Management And Personality

In order for any time-management method to be successful, you have to take into account people’s individual behaviors at work. There is no one-size-fits-all method for time management.

The Action Hero

Give them a seemingly impossible list of tasks and they will have them done and dusted faster than a speeding bullet. But in their haste, they can miss things and prioritize nonurgent tasks.

Strategy: For this type, ranking tasks according to urgency is a good call. 

The Diva

Very sociable and upbeat but with a tendency to procrastinate, they often boast about their nonexistent achievements giving the impression they are more productive than they really are.

Strategy: breaking tasks into tiny steps, scheduling their resolution and setting reminders works well. Email management according to urgency is also crucial considering how much time it usually consumes. 

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There isn’t enough time

Complaining that you don’t have enough time is not getting to the root problem. It may be that you’re lousy at time management. Admit to yourself that there is enough time -- you just don’t know how t...

A one size fits all solution

Instead of relying on a tool with all the bells and whistles, find out where you’re struggling and what’s essential for you. 

For example, if scheduling is taking you away from product development, then you could use a scheduling tool that uses machine learning to automate most of your scheduling needs. If you’re wasting too much time on email, then consider using a tool to help tame your inbox.

Less anxiety

Time management is only useful when you’re aware of your limitations and don't let the system dictate your entire life. 

In other words, when you don’t tread lightly (especially at first), time management can add more stress to your life.

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Time Management For Leaders

Managing time gets challenging as our career progresses and we take up more responsibilities. Five ways we can manage our time like a successful leader:

  • Plan reali...

Plan The Unexpected Important Stuff

About 40% to 60% of our day is taken up by important stuff that needs our attention but is not on our daily calendar. 

Planning our day accordingly, keeping about half of it free for these 'out-of-calendar' activities, is realistic and sustainable.

Ask For Time

Instead of committing to getting the requested assignment done as soon as possible, factor in some buffer time and ask for a couple of days or a week. 

This will help you get the work done along with any 'reactive realities' that come up, and it's a win-win if you get it done before the deadline.

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