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Rules for Staying Productive Long-Term

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https://www.scotthyoung.com/blog/2020/04/27/productivity-rules/

scotthyoung.com

Rules for Staying Productive Long-Term
A system can make your life more productive--but it can also make you miserable. Here are 7 rules for productivity that actually works.

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Using a productivity system

Using a productivity system

The idea of a productivity system is to organize the stuff you need to do.

There are many systems out there. But you may have no idea which system to pick. You may start we...

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The purpose of using a system

There are only three different kinds of systems:

  1. The system of other people: You respond to the time pressures of other people.
  2. The system of feeli...

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Your system needs to fit your work

Any system is designed using a particular set of assumptions about your work. The assumptions need to fit your situation.

For instance, the weekly/daily goals system works well when you...

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Counterbalance your worst tendencies

Your productivity system should counterbalance your worst tendencies.

  • Fixed-schedule productivity corrects the tendency to work overtime constantly.

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Dealing with exceptions

Every system will create situations where it no longer makes sense to follow its guidelines. Then one should find a way of handling the exceptions without losing track of the original system.

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The productivity "feeling"

A good productivity system should be productive, not just feel productive. A good productivity system that is working effectively should not feel like anything. It should just be h...

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Measuring against your baseline

When you're evaluating a productivity system, the right measurement to make is to find out if you're getting more done than you did last week/month/year.

Don't compare y...

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Systems cannot give meaning

A system shapes your existing motivations. It cannot give you motivation.

Many failures of productivity are a deeper problem of meaning and mission in life. People that ten...

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SIMILAR ARTICLES & IDEAS:

Make planning a habit

Make planning a habit

Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.

Start by setting the alarm for you...

Align your to-do list with goals

  1. Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
  2. Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, while working towards others a few times a week can create momentum.
  3. Add your have-to-do tasks last. We often fill our to-do lists with have-to-do tasks that crowd the whole day. Adding it last forces you to fit your have-to-do tasks around your goal tasks.

Have one daily priority

Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.

A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.

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Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."

Brian Tracy

Work Around Your Energy Levels

Productivity is directly related to your energy level.

Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.

Plan Your Day the Night Before

Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.

You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.

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Effectiveness 

It is basically a polite word for getting things done. But the right kind of things.

Peter Drucker's Strategy 

... to become more effective:

  • Know your time: if you want to manage your time better, you have to know where it goes first.
  • Identify the non-productive work: activities that have ZERO return, with no importance if you stopped doing them.
  • Eliminate the trivial, time-wasting tasks.

“To be effective, every knowledge worker, and especially every executive, needs to be able to dispose of time in fairly large chunks. To have small dribs and drabs of time at his disposal will not be sufficient even if the total is an impressive number of hours.”

“To be effective, every knowledge worker, and especially every executive, needs to be able to dispose of time in fairly large chunks. To have small dribs and drabs of time at his disposal will not be sufficient even if the total is an impressive number of hours.”