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Stop Zoning Out in Zoom Meetings

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https://hbr.org/2020/05/stop-zoning-out-in-zoom-meetings

hbr.org

Stop Zoning Out in Zoom Meetings
Five strategies to get your head in the game.

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Key Ideas

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Make Virtual Meetings More Effective

Make Virtual Meetings More Effective

The listeners of a virtual meeting play an important role in ensuring the multi-participant meeting is a success.

Generally, listeners feel less motivated to listen, participate or take ini...

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The Ringelmann Effect

The Ringelmann Effect

In 1913, a French architectural engineer discovered that when a group of people pull a rope, they put in less effort, as compared to them pulling the rope alone. This came to be known as the Ri...

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Define Your Values

Before the meeting starts, take a few minutes to attain self-clarity on the purpose of the meeting, your contribution, and what exactly you hope to learn from the video call.

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Acknowledge Previous Statements

Before we jump into conclusions or try to make our point, we need to listen and acknowledge what has just been said by the presenter or fellow participant. Not listening or acknowledging wh...

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Connect The Dots

Listening attentively makes us connect the dots and make people understand the larger dynamic, guiding the conversation in a productive direction without wasting precious time.

The fact th...

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Bring Back Your Attention

Distractions appear enticing during any activity that requires concentrations and a constant attentiveness is hard.

One way to refocus is to write down the distracting thoughts that cro...

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Ask To Repeat

If you lose track of the conversation due to a distraction or being lost in daydreams, simply apologize and ask if someone can help you understand what the topic of focus is right now. This will he...

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SIMILAR ARTICLES & IDEAS:

Introducing People

Introducing People

People no longer have the option to introduce themselves to new people at their convenience (like in an office setting, for example). With the remote setting, the second someone joins an online mee...

The Waiting Room

It is advisable to enable the waiting room option for new joiners so that they are made to enter one at a time and provided with a proper introduction.

It also takes care of the risk of your meeting getting crashed by someone suddenly.

The Art Of The Pause

  • Video chats with multiple participants have a lot of cross-talk and people talking at the same time. This problem is compounded by dodgy internet speeds.

  • It is possible to listen to only one person at a time, so one has to learn the art of the pause. Stopping and staying silent will allow others to calm down.

  • Zoom also has a raise hand feature, which helps facilitate the meeting in an orderly fashion.

4 more ideas

Attending conferences

Conferences are overwhelming:  the rush of presentations, conversations, and potential meet-ups, and it can make it tough for you if you want to find focus.

But skipping them isn't the bes...

Change your mindset

See networking from a different perspective: You’re not just networking because you should; you’re doing it because it’s good for your career.

Pre-introduce yourself

Think about the people you would like to get to know and then carve out time to accomplish that goal:

  • A few before the conference, make a 'priority wish list' of people you’d like to meet. 
  • Send those people an email introducing yourself and asking to meet; if possible, get an introduction from a mutual friend or colleague.

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Note prioritization

Note prioritization

Most common reasons to search through old notes:

  • Figuring out who is supposed to do what
  • Revisiting/clarifying decisions made
  • Looking for greater context on requir...

Must-Capture notes in meetings

  • Action Items: to-dos, tasks, action requests etc. These will serve as the foundation to keep everyone aligned and moving forward.
  • Decisions: Clearly defining the outcome and decision agreed to by the group is essential.
  • Requirements/Specifications: Sometimes they pop up unexpectedly in the midst of conversation, but they’re important to document.

Honing your note taking strategies during meetings

  • Create an agenda, to be able to better control the pace of the meeting and plan for the likely key notetaking moments.
  • Take notes in advance: Write your key discussion points to present in advance.
  • Prepare your note-taking tools.
  • Prepare the setting before the meeting, especially before video calls: being able to hear everyone = better notes.
  • Block 10 minutes after the meeting, to clean up your notes, add details where there may be gaps, and delete notes that turn out to have no value.