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Time blocking 101: A step-by-step guide to mastering your daily schedule

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https://blog.rescuetime.com/time-blocking-101/

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Time blocking 101: A step-by-step guide to mastering your daily schedule
You can probably count on your fingers the number of times you've completed 8 hours of work in an 8-hour workday. Whether it's endless meetings, constant emails, or coworkers popping in for a "quick chat," your productivity rarely makes it through the day.

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Time blocking

Time blocking

It's the practice of planning out every moment of your day in advance and dedicating specific time “blocks” for certain tasks and responsibilities.

When you fill your c...

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Time blocking and focus

By scheduling every minute of your day you not only guard against distraction but also multiply your focus.

Also, focusing on one task at a time can make you up to 80% more...

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Cons of the time blocking practice

  • It takes a lot of time and effort.
  • Few of us (if any) have the same schedule every day.
  • We’re bad at estimating how ...

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Time blocking your schedule

  1. Know your high-level priorities and goals.
  2. Start creating blocks for your time outside of work (morning routines, time with family/friends etc.)
  3. Schedule your most meaningful w...

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Tips from time blocking experts

  • Place buffers in between tasks.
  • Schedule your breaks too. 
  • Use the right daily time management strategies to stay on track. 
  • Overestimate how long things will...

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SIMILAR ARTICLES & IDEAS:

Scheduling your day

A good daily schedule is a blueprint for a successful life. 

Knowing what we’re doing and when empowers us with a sense of purpose, meaning, and focus.

Scheduling styles

When it comes to our daily schedule, most people fall into one of two camps:
  • The Overscheduler: Their days are determined from the moment they wake up to their evening routine.
  • The Minimalist: They’ve got one or two recurring events, but a whole lot of white space so they’re “free” (at least on paper) for long stretches of work.

Your most important work

The most successful people consistently get their most important work done first.

Build recurring time for your most important work in the morning, before you start anything else. Your energy levels are naturally higher in the morning, but completing a meaningful task first thing has also a domino effect that pushes you through the day.

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There is no perfect method for everyone

There is no "one size fits all schedule" for maximum productivity.

Because we all have particular strengths and weaknesses when it comes to time management and productivity, what works...

The Time Blocking Method

It involves planning out your day in advance and dedicating specific hours to accomplish specific tasks. 

It’s important to block out both proactive blocks (when you focus on important tasks) and reactive blocks (when you allow time for requests and interruptions).

The Most Important Task Method (MIT)

Instead of writing a big to-do list and trying to get it all done, determine the 1-3 tasks that are absolutely essential and then focus on those tasks during the day. 

You don’t do anything else until you’ve completed the three essential tasks.

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The Distraction of Digital Technology

Email, chat apps, social media, and other tools can be just as productive as they can be distracting. How do we get the most out of the good parts of technology while protecting ourselves from...

How technology became so exhausting

We spend all day staring at screens, read books on Kindles or iPads, and come home to relax by watching a movie or TV.

Digital technologies lump together the good with the bad.

Digital minimalism defined

As Cal Newport defines it, Digital minimalism is:

“A philosophy of technology use in which you focus your online time on a small number of carefully selected and optimized activities that strongly support things you value, and then happily miss out on everything else.”

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