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Writing Tips for Remote Workers (And Everyone Else)

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https://doist.com/blog/writing-tips/

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Writing Tips for Remote Workers (And Everyone Else)
When you work remotely, a few misplaced words can become an occupational hazard. Without the context of face-to-face cues and body language, every message, sentence, word, and punctuation mark becomes loaded with meaning. Opting for a period over an exclamation mark can be the difference between coming across as helpful or passive aggressive.

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“Be A Strong Writer”

“Be A Strong Writer”

This is one of the first pieces of advice people give to those seeking remote work.

When you work remotely, a few misplaced words can become an occupational hazard. Every w...

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Accessible Language

  • Use of caps lock, emojis, italics and tildes (~) to make your language flowery, fun and human is a great idea for remote working. You can also use memes and gif images, provided the...

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Be Clear And Concise

  • Do not obscure your message by words that are there to decorate the sentence and make it sound wordy while camouflaging what you mean.
  • Make good use of qualifiers ...

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Getting To The Point

While trying to convince your team, it is a good idea not to keep rambling and get to the point.

Lead with your key point, making the main point clear in the subject line or in the ...

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Writing Meeting Notes

  • After the end of the video or audio call, the virtual gathering may have to be documented as minutes of the meeting (MOM) or simply the meeting notes.

  • Pre-meeting Prep:...

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Writing Specific Requests

Remote working has mainly two modes of communication, email type asynchronous communication, or an audio/video call.

  • Synchronous Communication is real-time and is best fo...

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Using The Active Voice

This is a literary device that makes your words interesting and confident, the direct approach is great for a business setting.

Saying ‘We made a Partnership with XYZ’ is a better way t...

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Writing Internal Memos

Company-wide emails are an opportunity to use your storytelling skills and keep things interesting and engaging to the wide audience.

  • Use active voice and sentence variations and sta...

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Writing Post-Mortems

Summarizing a project’s success or failure is a great way to reflect within the group. It helps to be chronological and detailed, describing the impact, learning and conclusion.

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The Positive Language

Positivity is to be used, and negative language to be avoided. One should take up the opportunity to lift others up.

Also, avoid negative assumptions with accusing sentences formations ...

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Writing Feedback

  • Feedback is something to be done carefully, and it is a good practice to show gratitude and appreciation for all the hard work done by them, highlighting their positive aspects.

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Honesty and Transparency

There is increased isolation, anxiety and paranoia due to remote work, and many of the teammates can assume the worst in certain situations.

Keep your conversations transparent and ...

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Before You Press Send

  • Proofread your message before you hit the send button. This you can read twice.
  • Spellcheck your message to comb any unintentional spelling mistakes.
  • If possible, get the ...

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Writing Company Announcements

Triple check your message while sending across the entire company, getting it reviewed by your colleagues or even different departments.

If it’s a big announcement, try to let it s...

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SIMILAR ARTICLES & IDEAS:

Building Rapport Remotely

To better build rapport and counter isolation do the following:

  • smile, tilt your chin lower so you're not looking down on them, and slow down your speech during your vid...

Relying On Text The Right Way

Voice and video calls can help you feel more in touch with your team and avoid the issues of asynchronous communication like time lags or misunderstandings.

However, you'll likely spend a lot of your day communicating via text as it’s a good way to interact without interrupting their work. So you need to be able to get your point across clearly and simply, show empathy and understanding, and be efficient to avoid wasted time.

Staying Up To Date

Remote workers can feel overwhelmed by the amount of text they have to process. So finding ways to keep on top of what's going on is imperative for communicating efficiently with others.

Create archive lists and CC irrelevant emails to them, so you can save and share them without flooding non-involved people. 

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Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....

Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.

Remote Working

It’s almost hard to imagine now that people would commute 2 hours each way, from home to office and back, hopping buses and trains. Remote working, as discovered by millions recently, has plenty of...

Challenges In Remote Working

Remote working is not without its challenges, with many feeling isolated and unmotivated, being left on their own.

Communication is trickier with colleagues and bosses, and there is a general lack of transparency and chances of overworking.

Tools Of A Good Remote Worker

  • Being Tech Savvy: A Good PC/Laptop, the latest tools and software for the job, and a reliable internet connection are a must for most remote working profiles.
  • Good Communication Skills: Most of the communication will be written, and one should be able to articulate complex concepts and subtleties while being concise. This link provides a handy guide.

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