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Fewer Meetings = Better Meetings
Research shows that 15% of an organization's time is spent in meetings. Imagine moving that 15% towards actionable tasks that can increase revenue in your business? Less meetings and more money? An easy win.
A whopping 73% of people admit to multitasking during meetings. Let your employees spend more time doing their work and less time passively listening in.
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Different Companies, Different Needs
You want your team to know what everyone is working on, but you also want to allow for enough freedom for everyone to work autonomously.
Here are a few examples of some common meetings and how frequently they might meet.
- One-on-One Meetings: Weekly meeting cadence
- All Ha...
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Information Seeking And Giving
These meetings fall into any of the following categories:
Seeking Information
- A kickoff meeting for a new project
- A project team meeting to discuss next steps
- Management meeting to check in on how teams are running
- A one-on-one with a dire...
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Four Do’s and Don’ts For Your Meetings
- Do create an agenda. Make sure everyone knows what will be covered in advance so they can attend better prepared.
- Don’t leave room for questions at the end. Instead, use Slack or email for any follow-ups since there’s never enough time at the end of the meeting to get to everyone’s q...
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Change Your Cadence: Asynchronous vs Synchronous Meetings
Once you’ve determined that you’ve got a weekly cadence for one project and another weekly cadence for an all-staff check-in, that doesn’t mean these have to be formatted in the same way.
You have to decide if the meeting is information seeking or information giving, which we alluded to ear...
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Meeting Cadence
A meeting cadence is how often a meeting is held. For example, if you and a direct report check in every Friday morning, that’s a weekly cadence. If you have a request to meet every other month, that’s a bimonthly cadence.
The challenge for every company is how frequently meetings shou...
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Five Questions To Ask Before Making a New Meeting Request
- What is the goal of this meeting?
- Can this meeting happen asynchronously?
- Is this a high-priority or urgent task?
- Do these types of meetings regularly run over the allotted time?
- Do we run out of items to discuss in these types of meetings?
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All About Meeting Cadence
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Calendar Management Mistakes
- Mixing tasks in the same time frame or attempting multitasking may provide an illusion that more work is being done in less time, but is ineffective and takes longer to finish tasks.
- Calling one-on-one meetings and team meetings randomly or as per convenien...
When task switching becomes the norm
For many corporations, task switching has become a requirement of the job.
- One study points out that time spent on collaborative activities has increased by 50% over the past two decades.
- Open office floor plans are still common, but the
Psychologically, familiar music sounds better to us
One of the most researched laws of social psychology is the “mere exposure effect.” In a nutshell, it means that the more we’re exposed to something, the more we tend to like it.
This happens with...
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