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The 3 problems everyone has when first working remotely (and how to solve them) | Inside Design Blog

Adjusting to the new normal

Many businesses all over the world are doing their part to limit unnecessary person-to-person interactions by requiring some or all of their employees to work from home for the time being.
And while employees may feel less anxious about contracting the illness, productivity can be a problem as individuals figure out what works best for them in their new setups.

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The 3 problems everyone has when first working remotely (and how to solve them) | Inside Design Blog

The 3 problems everyone has when first working remotely (and how to solve them) | Inside Design Blog

https://www.invisionapp.com/inside-design/remote-work-problems-solutions/

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Key Ideas

Adjusting to the new normal

Many businesses all over the world are doing their part to limit unnecessary person-to-person interactions by requiring some or all of their employees to work from home for the time being.
And while employees may feel less anxious about contracting the illness, productivity can be a problem as individuals figure out what works best for them in their new setups.

Dealing with isolation

To manage to push past the feeling of isolation, be sure to find ways to connect with your colleagues.
Use Slack throughout the day to see how people are doing, hop on Zoom to say hello, and don't be afraid to even share stupid memes and stories.

Lack of structure

Spontaneous face to face chats that happen when you share a working space maintain a sense of alignment, and make possible tackling issues as they arise.
To keep this going while everybody works remote, schedule regular check-ins with flexible agendas. This opens the line for occasional communication throughout the week.

Burnout

While working at home, you may be tempted to focus on getting things done and forget to eat or rest, increasing the risk of burnout.
To avoid that, make sure to block time in your calendar for other activities that help you relax.

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Remote-first Mindset

Accept that you have to put in place remote work systems, even if more than half of your employees ultimately revert to office-based work.

  • If done right, a remote-first infrastructu...

Build a socially-connected culture

Intentionally design for the same interactions that would otherwise happen if people were in the office.

  • Culture is what naturally happens when a group of people gets together for any period.
  • A great culture happens with intentional design and influence. It's the reason you should make your company's mission, vision, values, operating principles, standards, and agreements visible. 
  • Culture is experienced through emotions, including how your employees feel about the company, you, other leaders, and peers. That feeling is developed through human interaction at the water cooler, kitchen, or hallway conversations.

Your leadership presence

Your people need to feel your presence as a leader as they will have fewer opportunities to see you face to face when they work remotely.

  • Regularly show up in a variety of forms that can include weekly video meetings, periodic company-wide emails, or presence in public channels.
  • Err on the side of more communication rather than less.

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Assembling the Team

... that's capable of executing in a remote setup:

  • Hire doers: they will get stuff done even if they are working from a secluded island.
  • Hire people you can trust....

Software/Tools

In a remote team, you'll need the right tools to make sure everyone stays on the same page and can continue to execute without a physical person standing next to them.

You likely will need a tool in certain categories like group chat and video conferencing to make remote successful.

Processes

Good processes let you get work done in the absence of all else. They provide structure and direction for getting things done.

A few examples from Zapier:

  • Weekly Hangouts;
  • Weekly One-on-Ones;
  • Bring the team together 2 times/year somewhere cool;
  • Automate anything that can be automated.

Flexibility with remote work

Flexibility with remote work

Usually, working from home is about flexibility. Every single person will have a different schedule, which will make them more productive.

Early risers and night owls

  • Early risers may work from 5 a.m. to 7 a.m., take a break to get kids sorted for school, then start work again at 8:30 a.m and be finished by 2:30 p.m.
  • Some may sleep in and only start working around 10 a.m. They may stop at 3 p.m. and work again between 10 p.m and 1 a.m. when the house is quiet.

It's not always a matter of early versus late. Some people work longer hours on some days to give themselves a break on other days. It's all a matter of fitting work into your lifestyle and when you're most productive.

Batching for productivity

Batching is a common productivity strategy - group similar tasks together so your brain doesn't tire with too much context switching.

For example, to break your day into three-to four-hour work sessions with two- to three-hour breaks or naps in between. That way, you can focus on specific tasks during each session.

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