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6 Time Management Personalities and How They Manage Their Time

The Over-Committer

The person who always says “yes” to others and has trouble establishing boundaries. They often put other’s priorities ahead of their own and find themselves short of time and overwhelmed.

Solution: Stop saying “yes.” Identify your priorities at home and work and consider how they will be affected before accepting any request.

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6 Time Management Personalities and How They Manage Their Time

6 Time Management Personalities and How They Manage Their Time

https://www.business2community.com/strategy/6-time-management-personalities-and-how-they-manage-their-time-02182249

business2community.com

7

Key Ideas

The Wild Procrastinator

You are indecisive and often deals with things in the nick of time. But procrastination has a physical and social toll as your body and your coworkers get stressed over it.

Solution: Reserve time for work and start in small chunks. After starting, it’s easier to continue. Forcing yourself to start makes use of the Zeigarnik Effect, which states that not finishing a task creates mental tension and the only way to alleviate the anxiety is by completing what you started.

The Perfectionist

You are obsessed with your idea of perfection and end up spending way too much time on a specific task. This leads to feelings of being overwhelmed, missed deadlines and delaying other priorities.

Solution: Make sure you have achievable standards that don’t get in the way. Train yourself to do things that fall short of your idea of perfection until you begin to accept that the “imperfect” but functional is enough for most things.

The Underestimator

You often miscalculate how long it will take to do something to the point of missing deadlines and having to reschedule.

Solution: Schedule more time than you expect to take to finish a task, learn how to work faster and to estimate time more accurately. Reviewing past assignments duration will give you good time estimates for future reference.

The Over-Committer

The person who always says “yes” to others and has trouble establishing boundaries. They often put other’s priorities ahead of their own and find themselves short of time and overwhelmed.

Solution: Stop saying “yes.” Identify your priorities at home and work and consider how they will be affected before accepting any request.

The Multitasker

Multitaskers believe they can juggle multiple things at once. But in reality trying to multitask leads to incomplete tasks, mistakes, and less accomplishments.

Solution: Single-tasking. Make sure that you give each task your full attention before moving on to a new one. Set aside specific blocks of time for essential functions and make sure you won’t be distracted during them.

The Firefighter

If you like being efficient and have no problem tackling new problems or emergencies but feel like everything is an emergency, then you’re a firefighter personality.

Solution: To avoid the stress of treating everything like a crisis, identify and prioritize your tasks by urgency and importance. The Eisenhower Matrix is a strategy that can help you as it sorts your tasks into four urgency categories giving your work more direction.

Personal Responsibility on Time Management

It may be tempting to blame others when we feel crunched for time. The reality is that how we spend or waste time is of our own choosing.

Learning how to manage your time takes time. Tracking your time, understanding your time management style, developing new habits and lots of trial and error are necessary

SIMILAR ARTICLES & IDEAS:

The Fireman

For you, every event is a crisis and there is always one. You have no time to deal with minor issues like time management, and they accumulate.

Solution: Plan your day and start...

The Over-Committer

You say yes to everything and have trouble setting boundaries, or if you a boss, setting boundaries on the behavior of others who report to you. You overwhelm yourself and that leads to difficulties in fulfilling all your commitments.

Solution: Understand that work-life balance is essential for your well being. Learn to say no and start doing it. 

The Aquarian

You have a borderline avoidant approach to work and your high sociability gets in the way of task management and productivity.

Solution: find ways to motivate yourself, avoid procrastination and don’t forget why you are working at something. 

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Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life de..."

Brian Tracy
Work Around Your Energy Levels

Productivity is directly related to your energy level.

Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.

Plan Your Day the Night Before

Before going to bed, spend 5 minutes writing your to-do list for the next day. These tasks should help you move towards your professional and personal goals.

You’ll be better prepared mentally for the challenges ahead before waking up and there won’t be any room for procrastination in the morning. As a result, you’ll work faster and smoother than ever before.

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Time Debt
Time Debt

The choices we make to ‘borrow’ our personal time to get work done works against us in the long run, just like the money borrowed from a credit card has to be paid back with interest in the future....

Track Your Time

You need to find out just where your time is going currently. You can use a pen and paper, a spreadsheet, or an app to visualize where you spend most of the hours in your day.

Create A Time-Blocking Template
  • Block your time for specific types of work, not individual tasks.
  • Block your time for core work like coding, designing or writing, for shallow work like daily tasks and maintenance, for meetings and emails, and fill it with frequent breaks to replenish yourself.
  • Give yourself space between blocks so that you can decompress and keep your energy levels high.

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Prerequisites for Effective Time Management

Trying to apply time management tools without having prerequisite time management skills is unlikely to work effectively. The prerequisites are:

  • Awareness about time being a limited reso...
Steps To Improve Time Management

The way to improve your Time Management skills requires us to figure out where to focus. This can be done by:

  • Getting an objective self-assessment done by your peers or boss, or establishing a baseline behavior to measure your performance against.
  • Understanding that it is your skills, not your personality or preferences that can be developed to provide the best results.
  • Identifying the key skill(s) that you need to prioritize, and avoiding spreading yourself too thin.
    Developing Awareness Skills

    The key factor to consider when developing awareness skills is that effectiveness (doing things well) is as important as efficiency (doing things fast).

    • Find which time of the day is your 'peak performance time.
    • Treat time as money, a limited resource, and create a 'time budget' for your to-do list.
    • Measure and evaluate the projected time vs the actual time taken.
    • Consider which of the tasks create follow-up tasks that take up your time later.
    • Take into consideration the 'opportunity cost' of spending time in an activity.

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      Denying you have a problem

      Stop saying that you don't have enough time to complete your commitments.

      Admit that you need to get better at managing your time and start searching and trying techniques that will help you ...

      Not planning your day

      It's important to have an idea of what your daily priorities are and tasks you need to complete, preferably the night before. 

      Also, make sure you prepare in the evening the outfit you're going to wear and the meals for the following day. Doing this will save time in the morning, and reduce decision fatigue.

      "Urgent" vs "Important"

      Take all of your tasks and place them into four quadrants:

      • To do first: the most important responsibilities that need to be done today or tomorrow.
      • Schedule: important tasks that are not urgent.
      • Delegate: essential items that are not important.
      • Don't do: tasks that aren't important or urgent. 

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      What Time Management Is

      Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

      ...

      Eat That Frog!

      Your “frog” is your most important task, the one you are most likely to procrastinate on if you don’t do something about it.

      If you have two important tasks, start your day with the biggest, hardest, and most important task first. Focus on completing it before you go to the next one.

      Failure to execute

      We tend to confuse activity with accomplishment: we attend endless meetings and make plans, but at the end of the day, no one does the job and gets the results required.

      “Failure to execute” is among the biggest problems in organizations today.

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      The urgency bias
      The urgency bias

      We usually give priority to unimportant tasks when there is a sense of urgency around them.

      We’re actually psychologically wired to put aside important tasks in favor of ta...

      Why it’s hard to ignore urgent tasks

      A few explanations as to why it’s so hard to reject urgent tasks:

      • The completion bias. Our brains crave the reward we get from checking off small to-dos from our list.
      • Tunnel vision: When we get overwhelmed by the things we have to do, we choose to act on those most available to us; these are usually emails, calls, meetings, and other low-friction tasks.
      Urgency puts us into reactive mode

      The problem is that we’re continually bombarded with urgent work: emails, meetings, calls, and instead of being in control of our time and attention, we respond and act on someone else’s priorities.

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      Make planning a habit
      Make planning a habit

      Some mornings we feel motivated to create a to-do list, but that is often the exception. We need to get things done, even when we feel disengaged.

      Start by setting the alarm for you...

      Align your to-do list with goals
      1. Break down your big goals into daily tasks. You can't add "Get in shape" to your daily to-do list, but you can add "spend 30 minutes on my bike."
      2. Consider your week as a whole. You likely have multiple goals. Some goals benefit from daily activity, while working towards others a few times a week can create momentum.
      3. Add your have-to-do tasks last. We often fill our to-do lists with have-to-do tasks that crowd the whole day. Adding it last forces you to fit your have-to-do tasks around your goal tasks.
      Have one daily priority

      Many of us start our mornings with dozens of things we need to get done, but later realize that we haven't crossed any of them off our lists. We did get stuff done, but none of the things we planned.

      A balm against hectic days that pass without progress is to choose a single activity to prioritize and protect in your calendar. If you struggle to select your top priority, ask yourself, when you look back on your day, what do you want the highlight to be? That's your priority.

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      In need of a makeover

      A to-do list can be helpful but is often not used successfully. If you end the day with things undone or if you regularly carry tasks forward, you need a to-do list makeover.

      Get clear on what's important
      • Most people are unaware of their priorities. Our priorities are the things that are most important to us right now. Not serving them is non-negotiable.

      • People are capable of having two or three priorities. More priorities leave them scattered and unfulfilled, filling their time with stuff that doesn't matter.

      • Once you know your priorities, everything on your to-do list should serve them. Look out for the 'shoulds' - they are not serving your priorities.

      Give tasks a value

      Look over your to-do list and assign every task a value, such as a dollar-per-hour amount that you might have to pay someone else to do it. Score tasks from $10 per hour for administrative tasks up to $10,000 per hour for high-level strategy and sales-related tasks.

      By giving dollar-per-hour values to specific tasks, you ensure you use your resources correctly.

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      Failing to Keep a To-Do List

      The trick with using To-Do Lists effectively lies in prioritizing the tasks on your list. Many people use an A – F coding system (A for high priority items, F for very low priorities). 

      Not Setting Personal Goals

      Goals give you a destination and a vision to work toward. When you know where you want to go, you can manage your priorities, time, and resources to get there. Goals also help you decide what's worth spending your time on, and what's just a distraction.

      Not Prioritizing

      It's essential to learn how to prioritize tasks effectively if you want to manage your time better.

      Determine if a task is high-yield and high-priority, or low-value, "fill in" work. You'll manage your time much better during the day if you know the difference.

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