Time Management

88 SAVED IDEAS

Your Morning Alarm

We mostly use our smartphone’s alarm to wake up in the morning and rising up to a startling ‘beep beep’ sound can actually hinder our work performance and alertness.

Harsh alarms can disrupt our brain activity when awake, while the melodic alarm sounds like old pop songs can help the brain transition softly and effectively to a waking state.

@miles_n697

Time Management

Keeping a meeting to 15 minutes

Not every meeting can be done in 15 minutes, but for general day-to-day things, 15 minutes is ideal.

  • Work expands to the time you schedule for it. If you plan a 2-hour meeting, it will likely fill two hours and waste valuable work time.
  • If a meeting has a purpose, 15 minutes is sufficient and tasks can be made and assigned.
  • Our brain and attention spans have limits. The act of listening is equally draining as thinking hard about a subject. The more information we are asked to take in, the more difficult it becomes to stay focused.
Working from bed

We know that we're not supposed to have devices in the bedroom and that a good posture is easier at a desk. Yet, up to 40% of people who work from home during lockdown have worked from their bed at some point.

The practice may spark creativity and productivity. Samual Johnson, Florence Nightingale and William Wordsworth all worked from bed. Contemporary writers do too. And if you want to work from bed, there are some things to note.

Consider getting washed and dressed before going back to bed to work. A clean and relatively tidy bedroom will be a more pleasant workplace.

A lovely neutral duvet cover works best as patterned linen can be distracting and busy. A throw or rug that you use when you work will help create a boundary.

  • Consider a tray table or laptop stand. It's important to keep your laptop at eye height to avoid any strain on your neck.
  • Don't use your tray table for drinks and snacks. Instead, use your bedside table or a small side table.
  • Keep a basket by the bed. This is where you keep chargers, pens, notepads, and biscuits.
  • Get new, firm pillows or cushions. Ensure your lower back is fully supported by using pillows and sitting up against your headboard.
  • Try to change the position you work in and stretch reasonably frequently.
  • Ensure you have a good power supply and wifi that reach the bedroom.
Focusing On The Essentials In Life

Essentialism is a disciplined, systematic approach for determining where our highest point of contribution lies, then making execution of those things almost effortless.

Being constantly interrupted by many different tasks isn't going to make you successful, only distracted. So clear away the distractions and put most of your energy on the essentials and create something worthwhile.

The Pareto Principle is also known as the 80-20 Principle and it mainly revolves around the idea that we should focus on the few things that give you the most benefit.

For many events, roughly 80% of the effects come from 20% of the causes. So choose three Most Important Tasks for each day, and focus completely on getting them done within a specific time. By restricting yourself to a small number of things, you force yourself to focus only on the essential.

A success list is a short, well-kept list that aims to lead us in a specific direction in an organized manner. If a list isn't built around success, then success is not where it takes you.

To-do lists tend to be long; success lists are short. One pulls you in all directions; the other aims you in a specific direction. And if your to-do list contains everything, then it’s probably taking you everywhere but where you really want to go.

Focus on what matters
  • Write down the end goal.
  • Divide the goal into specific actions you need to take to get there. Think in terms of systems: focussed, routine actions that you can do daily.
  • List all your tasks and rank them according to effort and impact. This makes prioritizing tasks easier.
  • Do the highest priority task using focused, distraction-free blocks of time.
  • Keep repeating this until you achieve your goal
Steve Jobs
Deciding what not to do is as important as deciding what to do. It’s true for companies, and it’s true for products.
Seek Simplicity
  • Find out if the problem really exists, and why. This will open a path to alternative ways of solving it.
  • Some problems, which seem complex, often have simple solutions.
  • What is the surest thing in that complex problem? That becomes your First Principle, your starting point.
  • List out the possible solutions
  • Focus on one good solution while removing the rest.
Saying NO: Steve Jobs style
  • When a request comes to you in person, pause and count to three before delivering your decision.
  • Explain that you are focused on other things right now but would love to get together when you can.
  • Request that you will check your calendar and get back to them. This will give you time to pause and assess your priorities.
  • Use Vacation responders even on days when you are at work, letting the emailers know that you are busy for a few hours doing focussed work.
  • Let your bosses know that doing the assigned task will mean less priority to the other tasks.
  • Clarify exactly what you are willing to do and what you aren't willing.
  • Suggest Someone else who might help the person in a better way.
Find and do what you Love
  • Take a step back before starting. Do you like doing something or do you just like the idea of it being done?
  • Share your progress and test the responses and feedback.
  • A fresh approach and new niche increase the chances of success in your venture.
Focus on the essentials of your life
  • Don't waste time on non-essential and trivial things.
  • Simply quit worrying about what other people think, and focus on your goal.
Mastering the Message

When preparing and giving presentations:

  • Have a catchy phrase that resonates among all.
  • Get into a story-telling mode, as a good story captivates the audience.
  • Focus on three key points and no more. This is the ideal number that people can retain in their memories.
  • Use lots of pictures, clear fonts, and a few, impactful words.
  • Practice a lot, so that your presentation comes across as natural.
Think different
  • See problems from different angles, forming associations, and links.
  • Shake things up, change random things, and you may get new ideas.
  • Practice every day to form new associations and connections.
Delegate tasks 
  • Delegate to the right person, providing clear instructions.
  • Define outcomes and goalposts.
  • Ask for Clarification and questions.
  • Have the task explained back to you, to minimize miscommunication.
Connect the dots
  • Keep learning: Read a book while you are idle, and you can finish 50 books a year.
  • Make a 'To Learn' list, like a new language, or skill.
  • Try to be with intellectual friends.
  • Teach: teaching forces you to look at a concept with a beginner’s mind, providing the clarity and insight you lacked.
  • Unlearn: Unlearning is as crucial as new learning, as the mind stays agile and fresh.
Live in the Future
  • The more your knowledge, the better you can predict, plan ahead and respond to problems. Educate yourself and leverage that knowledge towards an optimal result.

  • Consider the relationship between cause and effect in every decision you make, and how each choice impacts the next one.

  • Slow down, and consider all options.
  • Observe what’s around you, evaluate choices and act with awareness.

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