It helps you decide when to tackle a task by following the steps below:
The hustle fallacy is a common belief that by working harder, putting in more hours, and grinding throughout the day, we can get ahead of others and find success.
Overworking, which often leads to burnout, bad relationships, health issues and low-quality output is a product of decades-old work cultures across the world, and most of us post-2020 are either workaholics or recovering from it.
Sometimes important tasks stare you right in the face, but you neglect them and respond to urgent but unimportant things.
Time, not money, is your most valuable asset. Invest your asset:
Modern technology has evolved to exploit our urgency addiction. You can be distracted simply by hearing or feeling your phone vibrate, even if you don't pick it up.
If you get excited and take on too much, you'll be spending your energy all over the place.
Spend most of your time on the right things and the rest takes care of itself. It's not enough to just 'work hard'.
Of all the different things you can try to improve your productivity, a morning routine is one of the most effective:
When it comes to productivity, getting enough sleep is essential. Any morning routine you develop needs to accommodate your sleeping rhythms.
And research indicates that 7-8 hours per day is a nearly universal requirement.
There isn’t one perfect routine that will make you rich and happy overnight. Instead, there’s different routines for different purposes: if you're focusing on health and fitness, starting with exercise or eating a healthy breakfast might go first. If you're working like crazy, getting straight to work on your most important tasks may be better than cluttering up my morning with different tasks.
Right when you wake up, before eating breakfast, checking your phone or the TV, go out and move:
If you start your day with meditation, it’s important to do seated meditation and not do so lying down in your bed, or you’ll be likely to fall back asleep. This routine will help because:
The key to productivity is just doing the work. This routine underscores this by making getting some work done your first priority, so that your first break is the chance to eat breakfast, shower etc. :
Don’t just jot down some to-do items, but actually imagine working on them: What will be the complications, where will you have gaps in your schedule that need filling, what will you need to focus on etc. Doing this planning first thing in the morning can be a good way to prime your day for success, especially if you have a hectic busy schedule.
By putting your house in order, you put your mind in order as well: Making your bed, brushing your teeth, showering, shaving, doing makeup, pressing your clothes are all little tasks that can put you in good form for the rest of your day.
Flow is characterized by complete concentration in the activity at hand, resulting in a loss in one’s sense of space and time. It’s a state of both high challenge and high skill—a place where we’re capable of stretching ourselves to overcome difficulty.
Anyone is capable of inducing such a state of deep productivity and creativity.
It's almost impossible to get into the flow state if you're doing something you don't like. Look for experiences that are inherently enjoyable, meaningful, or satisfying.
Even in our dream job, we might have to do repetitive or unpleasant work. But, if you generally find it difficult to find flow in your work throughout the day, question whether your tasks are challenging or complex enough.
It’s only after you reach a state of competence that you’ll be able to achieve a flow state. How do we get good at getting into this optimal zone?
Distraction is the enemy of flow.
If you can, sit somewhere quiet. If you’re in an office, try using noise-canceling headphones.
Music or ambient sounds can be really helpful; preferably calm, repetitive, atmospheric sounds so your brain doesn’t focus on melody or words.
Your ability to achieve a lasting flow state hinges upon your energy and health.
The four types of rest necessary for creative flow are:
A list of tasks you simply don't do: You delete them, delegate them, outsource them or simply say no when they try to find their way on your to-do list:
When people ask you personally or via email something that you are struggling to decline, use templates. Templates are standard response you use to everyone. With the use of these, you refuse them politely without offending them. Also, it saves you time and there's less emotional pressure compared to writing a decline every time.
Procrastination is fundamentally an emotional reaction to what you have to do. The more aversive a task is to you, the more you’ll resist it, and the more likely you are to procrastinate.
Aversive tasks tend to: be boring, frustrating, difficult, lack intrinsic rewards, be ambiguous and unstructured.
When you notice yourself procrastinating, use your procrastination as a trigger to examine a task’s characteristics and think about what you should change.
By breaking down exactly which attributes an aversive task has (boring, frustrating, difficult, meaningless, ambiguous, unstructured), you can take those qualities and turn them around to make the task more appealing to you.
... people have when they procrastinate:
Limiting how much time you spend on a task makes the task more fun, more structured, and less frustrating and difficult because you’ll always be able to see an end in sight.
And instead of throwing more time at the problem, you force yourself to exert more energy over less time to get it done, which will make you a lot more productive.
Be mindful of how kind you are to yourself, and watch out for times when you try to deceive yourself.
The reason you deceive yourself when you procrastinate: at the same time that you know you should be doing something, a different part of you is very much aware that you’re not actually doing it, so you make up a story about why you’re not getting that thing done.
You just need enough motivation to get started. Once we start a task, it is rarely as bad as we think: your attributions of the task change, and what you think about yourself changes, too.
For example, to go for a swim in a cold pool, you just need to be motivated for the 30 seconds it takes you to jump in and start swimming.
Activating the rational part of your brain to identify the costs of procrastinating is a great strategy to get unstuck.
So make a list of the tasks you’re procrastinating on, and then note how your procrastination has affected you in terms of things such as your happiness, stress, health, finances, relationships, and so on.
Research has shown that we have the tendency to treat our future-selves like complete strangers, and that’s why we give them the same kind of load that we’d give a stranger.
47% of people’s time online is spent procrastinating, so our best tools for productivity (computers, smartphones) are potentially also one of our greatest time wasters.
To get something done, we need to disconnect from potential distractions like social-networking tools.
Especially for tasks that are not defined and poorly structured.
This means thinking about when, where, and how you’re going to do them. Move from broad goal intentions to specific implementation intentions.
You procrastinate a lot less with meaningful tasks that are intrinsically rewarding.
In every job, there are going to be tasks you find aversive, but when you constantly find yourself procrastinating because your work is aversive, there may be other jobs that are more aligned to your passions, that you will be much more motivated and productive in.
The common struggles to conquer our to-do lists: