20% of people identify themselves as chronic procrastinators. For them, procrastination is a lifestyle, albeit a maladaptive one.
It cuts across all domains of their lives. They don't pay bills on time. They miss opportunities for buying tickets to concerts.
There may be more of it in the U.S. than in other countries because we are so nice; we don't call people on their excuses ("my grandmother died last week") even when we don't believe them.
Procrastinators are not different in their ability to estimate time, although they are more optimistic than others.
Telling someone who procrastinates to buy a weekly planner is like telling someone with chronic depression to just cheer up.
They squander their resources avoiding.
There is no rule stating that every email reply must be sent immediately after being written unless it's urgent. Many email programs support a delayed delivery system where you can schedule when your reply or email will be sent.
If you're fond of clearing out emails on a Friday afternoon, delaying email responses until Monday will lessen stress on both yourself and your coworkers and you can both enjoy your weekends.
We tend to receive tons of emails from old newsletters we've signed up for, but are now just taking up space. To resolve this, you can just unsubscribe to the ones you no longer find useful or set up a black hole program where you won't be able to hear from that specific sender ever again.
Managing unwanted emails take time, but it's worthwhile.
Do you open an email just to read it and close it afterward to send a reply a little bit later? It's actually a huge waste of your time if you habitually recheck your emails.
Learn how to tag your emails into categories in order for you to prioritize what is needed that day and what you can handle on different days. Allocating time to tag emails correctly will help organize your emails and lessen the time you use for email checking.
Scheduling office hours will allow messages to be received and be responded to on a schedule. By asking the other party to wait, you are giving them the chance to come up with an answer on their own, because if it's actually difficult, it's better handled in person than over email in order to avoid misunderstandings.
Asking people to discuss complex matters during regular office hours leads to better communication and fewer emails.
It’s about achieving maximum output, getting shit done, and not wasting time. Tools, apps, or hacks, don’t work if you lack the right mindset.
...to things that don't thrill you. When you think ‘meh’ about something, always say NO. That eliminates wasting time on shit that you're not excited about.
If something distracts you, eliminate it. Don’t think you’re immune to your distractions. Remove them.
Keep a simple work and living environment. A desk, a laptop, and a notebook. You don’t need any fluff.
With a cluttered brain, you can’t get stuff done.
Decisions fatigue your brain. And routines eliminate decisions. Which ultimately means more brainpower. Routines are not OCD — they are efficient.
Take that first hour to think about the day ahead of you, read a book, enjoy your breakfast, coffee or tea.
A smartphone’s primary function is to interrupt you. Don’t let other people or apps interrupt you during the first hour of your day.
Ask yourself the question Is That Really Necessary? as often as you can. You will find that your answer is usually: Nope.
If you have recurring tasks, try to do as much of the same thing on one day, so that nothing else gets in the way.
It is where you stubbornly stay up late at night because you feel like you didn't get any time to yourself.
You barely had time for dinner and a shower after work. Maybe you watched a few episodes of a show or read a book. Now you're in bed, but you are not ready for sleep. You keep on scrolling because you feel unsatisfied in some way.
People who experience this phenomenon often feel that they didn't have much control over their daytime life, so they're picking times they can really cater to themselves, usually at night.
Many will scroll on their phones until deep into the night, perhaps because they unconsciously try to avoid their uncomfortable or heavy thoughts or feelings. But the constant avoidance enters them into a cycle of late-night anxiety.
During the work-from-home period, demands on our time have gotten higher. Parents have to manage Zoom school, scramble to pay the bills with a second job, or they simply allow their regular working hours at home to extend passed office hours.
On top of that, we're lonely. It is then no surprise that we are trying to take back control. Scrolling late into the night allows us to imagine alternatives of things we could be doing.
Feeling that you have a bit of free time is very important for well-being. Often when we do get free time, we use watching TV or scroll through social media.
We would feel more satisfied if we spent some time on leisure activities that give us a sense of flow.
We often feel overwhelmed when we have too many tasks floating around in our heads. One way to calm that feeling of anxiety is to follow productivity guru David Allen's advice: You really should capture your open loops.
An open loop is any kind of commitment or task that's hanging around your life, but you haven't been able to deal with it. The birthday gift you need to send, that idea you had about a community garden, your desire to visit the pyramids.
Open loops act as a drag on your attention. It pops up at the wrong time, or leave you worried that there's something you're forgetting.
If you store them somewhere else, then your brain can stop struggling to keep them, and you'll find yourself more focused and relaxed, even if you have not finished any of the tasks.
Select an app, or open a text file, or use a physical notebook, and dump every open loop that you can think of in one place, not in multiple apps. Add new items as soon as they float into your mind.
The payoff is that you won't have to obtain all your peace of mind from completing every item on the list, as the list is certainly too much for one person to handle. Faithfully capturing open loops will bring an instant dose of relief.
When thinking about our workday, we should give every minute a job. This technique is called time blocking.
Most people generally approach their workday with a list of tasks where they fill the time between scheduled meetings and calls reacting to emails. When the mood strikes, they try to make progress on tasks on their list. By contrast, the time blocking method breaks your day into blocks of time and assign specific work to these blocks.