Xander A. (@xan_a211) - Profile Photo

Xander A.

@xan_a211

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Routines are boring, but efficient. I love them because of it.

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Cal Newport on better managing time
  • To-Do lists are useless. Schedule everything.
  • Assume you’re going home at 5:30, then plan your day backwards.
  • Make a plan for the entire week
  • Do very few things, but be awesome at them.
  • Less shallow work, focus on the deep stuff.
Xander A. (@xan_a211) - Profile Photo

@xan_a211

Time Management

The Key To Productivity Is Rest

Getting caught daily in the endless cycles of productive work, we move towards extending and optimizing our productivity, not once thinking of stopping and taking a break.

The most overlooked key to productivity is to pause and rest, something that feels counterintuitive.

  • Task management. This one is most commonly taught and includes systems like Getting Things Done.
  • Knowledge management. This is embodied in systems like productivity educator Tiago Forte's Building a Second Brain.
  • Priority management. Without this category, the first two will fail. You need to have your tasks and resources organized, but also know how to prioritize them.

Time is our precious resource. It is perishable, it is irreplaceable, and it cannot be saved. It can only be reallocated from activities of lower value to activities of higher value.

Time management refers to how you schedule and organize your time for different activities.

William James
“Wisdom is the art of knowing what to overlook.”

With having a strong work ethic, one must also have a rest ethic that is just as strong. To be able to function in our best, we must find the time to give ourselves proper rest. Think of it as breathing; if you keep inhaling, there will come a point where you'll reach your limits and need to exhale.

Burnouts are incredibly common nowadays and so it is even more reason to give yourself a well-deserved break.

  • The habit of putting off starting, because it’s uncomfortable.
  • Maybe you get started, but then constantly switch to other tasks.
  • You put off starting (or finishing) because conditions aren’t perfect, or the work isn’t perfect.
  • Rely too much on other people and not taking responsibility.
  • You get pulled away by constant distractions and interruptions. 
  • Fear, uncertainty, feeling overwhelmed & self-doubt and tiredness.

Doing various things at once is usually a way to quieten anxiety. When you're drowning in to-dos, it's calming to feel that you're getting to lots of them at the same time. It's also reassuring to think that you're handling all the issues, not just one.

But the feeling is misleading. Research shows that you waste time and energy "task-switching". Worse, each activity becomes a way of avoiding the next. It means that you make less progress in many areas, and you make less progress overall.

Build & Track Habits

Use an app to get you into the routine of doing certain activities daily and weekly.

At first, it might feel silly to write day-to-day tasks down in an app, but the process of ticking them off and tracking your progress helps to get you into a routine.

The Anxiety We Feel While Waiting For Something

Mindfulness and meditation are effective strategies to still and center our thoughts and emotions but they do not seem to help much during a wait.

We feel anxious during the wait because that time is imposed on us, with us being unable to control anything. Waiting is also used by people to remind others about their power. That is why the ‘needy’ person in a relationship or even at the interview venue is kept waiting.

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