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How to Organize Your Workspace

Measuring Productivity

The best gauge of being well organized, "is just the lack of anxiety that comes from a clean comfortable workspace where you feel like things aren't piling up and overwhelming you."

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IDEA EXTRACTED FROM:

How to Organize Your Workspace

How to Organize Your Workspace

https://www.inc.com/guides/2010/06/organize-your-workspace.html

inc.com

5

Key Ideas

Categories of Organizing

  1. Documents. The way you name your files can dramatically improve the organization of both your physical and your digital documents. Be consistent with file naming. 
  2. Group all like office supplies together and considering what role they play in your broader organization system before going out on a shopping run. 
  3. Electronic Documents. Many people use their computer and physical desktops as a de facto to do list. As a result, all the things they need to remember accumulate and create disorder.
  4. Space. Consider arranging space by activity zones.
  5. Time Management. Distinguish between events, which is time sensitive, and ordinary to-do items that are more flexible in time.

The Sources of Clutter

Common sources of clutter for entrepreneurs include business cards, printouts from the Web, and literature from conferences and seminars.

A good way to get rid of clutter is to turn each piece of paper that you're keeping around into an action item in your planner. 

The Value of a Personal Assistant

Once entrepreneurs have taken the plunge and added an assistant to their payroll, they often don't use that person to their best advantage. 

Assistants often excel at taking tasks such as writing your blog posts, handling scheduling, and reminding you about following up with clients but they sometimes fall down when it comes to your business' big picture.

Common Mistakes

  • Not making time to assess the mess. If you can, build in 15 minutes at the end of the day to put everything back where it belongs.
  • Confusing the process of throwing away with actually getting organized. Organizing is putting systems in place to find what you need when you need it. Decluttering is about identifying what is obsolete and getting rid of it to make room for what you plan to do next.

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Find places that inspire you

You might not be in a position to choose your workspace, but there are quick fixes: look for a spot with natural light from a window or skylight, take a walk outside when you feel stuck, or simply explore a new location. 

A new environment can quite literally lead to new ideas.

Task association

It's when your brain knows that when you’re in a certain place, you’re taking a certain action.

Take advantage of the way different locations affect you. Our brains love habits, and if we can associate certain qualities with different places, it can help us get into a better working flow. 

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Don’t Rely On Your Memory

If you want to remember things, don't rely on your memory. Put it in writing or in a digital notebook.

Make Back-Ups Of Everything
  • Make sure to back up your computer files.
  • Make duplicates for your car and home keys.
  • Scan your IDs, passports and bank details, and put it all in a secured folder on your computer.

Keep all your financial records, birth certificates, land titles and insurance in one folder, preferably in a safe.

Have a designated place for everything
  • Sort out your clothes, cleaning materials and everything else and keep them in labeled containers or closets at home. 
  • Organize your work space well so that your every move is conserved, knowing exactly where everything is.

Doing this will take time, but it is easier to find what you need.

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