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How to Organize Your Workspace
The Sources of Clutter
Common sources of clutter for entrepreneurs include business cards, printouts from the Web, and literature from conferences and seminars.
A good way to get rid of clutter is to turn each piece of paper that you're keeping around into an action item in your planner.
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Categories of Organizing
- Documents. The way you name your files can dramatically improve the organization of both your physical and your digital documents. Be consistent with file naming.
- Group all like office supplies together and considering what role they play in your broader organization system before going out on a shopping run.
- Electronic Documents. Many people use their computer and physical desktops as a de facto to do list. As a result, all the things they need to remember accumulate and create disorder.
- Space. Consider arranging space by activity zones.
- Time Management. Distinguish between events, which is time sensitive, and ordinary to-do items that are more flexible in time.
Measuring Productivity
The best gauge of being well organized, "is just the lack of anxiety that comes from a clean comfortable workspace where you feel like things aren't piling up and overwhelming you."
The Value of a Personal Assistant
Assistants often excel at taking tasks such as writing your blog posts, handling scheduling, and reminding you about following up with clients but they sometimes fall down when it comes to your business' big picture.
Common Mistakes
- Not making time to assess the mess. If you can, build in 15 minutes at the end of the day to put everything back where it belongs.
- Confusing the process of throwing away with actually getting organized. Organizing is putting systems in place to find what you need when you need it. Decluttering is about identifying what is obsolete and getting rid of it to make room for what you plan to do next.
SIMILAR ARTICLES & IDEAS:
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Key Idea
Organize your office
- Start with a purge to create an office that is free of clutter.
- Create a catch-it space for incoming junk to sort through.
Keep your desktop clear of c...
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What ideas are
An idea is a connection between two concepts.
Steve Jobs said that creativity is just connecting things. When you understand that and think of ideas in that way, the process of generat...
Step 1. Choose an area
Select the area that you would like to generate the idea in. Define it clearly and be as specific as possible.
Is it blog post ideas, local business ideas?
Step 2. Find the unexpected successes
Look for surprisingly successful things. Look for the things that look out-of-place in the area that you've chosen, but are performing above expectations.
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1. Rewrite It
Spend 5 minutes each morning preparing your task list to have only accomplishable tasks that fit the time you have available. Keep other tasks on a holding list for another day.
2. Be Laser Focused
Set a timer for 15 minutes, shut out the world and concentrate with intense focus on one and only one task. Closing your door and turning off your phone and internet are specially important.
3. Let Go Of Tasks
Recognize that not everything in your list must be done. When in doubt, delete it from your list; if it is important you’ll eventually add it back.
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