Assure the victim that the bad behavior won’t happen again. You should be more focused on the other person, making sure they really believe that you get what you did wrong. Without that emphasis on the other person’s emotional state—and the promise of change—an apology sounds insincere.

Assuring the victim

Apologies also have a law of diminishing returns, and overdoing it can make each individual apology feel less sincere.  If you apologize too frequently to someone, it becomes background noise.

Overdoing apologies

When people make the common mistake of saying they’re sorry too quickly, they can miss a crucial step towards reconciliation.<div></div>If someone commits a serious transgression, it’s best to apologize only after the victim has had a chance to “yell and vent” and fully process the betrayal. Apologies that come too late, like those that come too early, are likely to fail; the sweet spot is somewhere between the two.

Timing

An apology is one of the most profound interactions two human beings can have with one another. Research by Lazare and others suggests effective apologies—meaning those that are accepted by an offended party—all tend to share a set of underlying features.

An apology

Amy Ebesu Hubbard, the study's lead author and the communicology department chair at the University of Hawaii, Manoa, said the findings suggest that apologies function in several ways. "Showing remorse and seeking forgiveness are only part of the story," she said.