Even if being responsive at all hours has no bearing on an employee’s actual productivity, many bosses lazily use it as a proxy for gauging workers’ value.

Wrong Expectations At Work

A delayed response can cause genuine problems too. If your partner texts you “I love you,” responding two days later is not a good idea. In personal communications, a lack of a speedy response risks signalling a lack of care. After all, your phone was right there.

A Genuine Problem

Instead of 'Sorry for the Delay' or 'Thank you for your patience', there is another alternative.If a message will take you a while to respond to, you could first reply with a quick note saying when you plan to respond fully. This can reduce uncertainty and stress on the part of the sender, but the downside is that … well, you’d still have to respond relatively quickly to tell them you’ll respond more thoroughly later.

The Right Approach

With the mass adoption of email and smartphones, is that the “acceptable” window of response time has gotten much smaller. Someone could conceivably apologize for their delay when responding in the afternoon to an email sent that morning.All of these sorries raise the question of whether any harm is actually done when someone commits the sin of unavailability.

The Sin Of Not Being Available Right Away

More than a graceful email response, is a more humane culture of work and communication. Technology, for instance, <a href="https://www.theatlantic.com/business/archive/2017/03/economist-email-less-painful/518934/">could be designed</a> to that end. Apple’s latest mobile operating system is a start: When people turn on “Focus” mode, others can see in the Messages app that they aren’t receiving notifications. The law can help too. In France, a legal “<a href="https://www.nytimes.com/2017/01/02/world/europe/france-work-email.html">right to disconnect</a>” cuts down on after-hours work emails.

Repeated Mistakes Out Of Nothing

When communication technology makes a new thing (like responding on the go) possible, doing that thing can be a way for people to signal how dedicated they are as workers or family members—and, crucially, not doing that thing can suggest that they aren’t dedicated enough. Now when people feel they haven’t responded sufficiently quickly, they think they owe their correspondent an apology. Example: When Blackberry phones became popular, people thought it was a kind of superpower to respond to texts and email messages on the go.

The Spiral Of Expectations

The most common way for people to resolve the tension between the pressure of speediness and the reality of busyness is to start messages with four words: Sorry for my delay. It is an innocuous, polite gesture. But, having multiple obligations and priorities means that we are, all of us, in a perpetual state of delay on something, and apologizing for that fact feels like having to apologize for your standard mode of being.

Apologizing For Everything

Today’s norms of responsiveness are ridiculous. We shouldn’t apologize for failing to meet them.