Break it down into sub-lists

If you have several things going on simultaneously, create tabs or sub-lists to keep it all straight. For example, tab names could be active projects, archived projects, ongoing/recurring projects, etc.

Within each tab, you will have the project/task name, the date assigned, the date due, and other people involved.

Break each list further by giving each one a priority rating. For example, number one for important items, number two items should only be started once number one items are complete, and number three items are as time allows.

Use colour to highlight new updates within your master list. For example, your assistant could write all their updates in red, and once you've read them, you can change the colour to black.

You can write your notes in a different colour so that your assistant knows that you left a response,...