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Organize Your Life: 10 Simple Rules to Stay Organized Every Day

Developing Habits

We all have habits ingrained in our lives. Most of our good habits (if any) take us to eventual long-term success, and our bad habits take our time, health, happiness and money. Make a list of what all you do as a habit daily and see which ones are good and which ones are not.

Habits like spending hours on social media, binge shopping, and lying on the couch are a few examples of bad habits.

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IDEA EXTRACTED FROM:

Organize Your Life: 10 Simple Rules to Stay Organized Every Day

Organize Your Life: 10 Simple Rules to Stay Organized Every Day

https://doist.com/blog/organize-your-life/

doist.com

14

Key Ideas

Organizing our Lives

We all are juggling life's important areas: work, office, home, health and fitness, our finances and relationships.

It is not easy to juggle so many things all at once, and some areas may get neglected.

Developing Habits

We all have habits ingrained in our lives. Most of our good habits (if any) take us to eventual long-term success, and our bad habits take our time, health, happiness and money. Make a list of what all you do as a habit daily and see which ones are good and which ones are not.

Habits like spending hours on social media, binge shopping, and lying on the couch are a few examples of bad habits.

Planning Ahead

Life is unpredictable, but planning is still important. Use your phone's calendar and to-do list, or install an app to create daily and weekly plans:

  • Plan even for small errands.
  • Keep in mind that things take longer than you expect.
  • Block chunks of time, or an entire day for a task.

Naval Ravikant

Naval Ravikant

“The best book is the one you can’t put down. The best exercise is the one you enjoy doing every day. The best health food is the one you find tasty. The best work is the work you’d do for free.” 

Your Natural Instincts

Opt for actions and daily habits that naturally align with you, or are less of a challenge. Be realistic and commit for the long haul.

If you regularly sleep at 1:00 AM then trying to wake up at 5:00 AM can be a self-defeating exercise. 

Making Choices

You should choose your wardrobe, your exercise routine, and your recreational habits according to you.

For example: If you don't like reading, opt for podcasts or watch informing documentaries.

Perfection is a Myth

We cannot keep self-sabotaging ourselves by failing at our unrealistic expectations.

We can opt for consistency, understanding the impact of incremental progress. Opt for continuous effort towards a realistic, doable target.

Finding Balance

In our pursuit of perfection, we neglect balance by doing what's urgent over what matters. This can lead to stress, burnout, and feeling drained and lethargic:

  • Avoid spending too much time at work
  • Prioritize physical activity
  • Try meditation or just simple writing
  • Unwind on a good movie or spend time with friends
  • Get a good amount of sleep.

Letting It Drop

To make time to accommodate what's important, we may have to say NO to certain commitments and remove certain areas from high priority.

Deprioritize what is urgent but not important.

Declutter and Simplify

Too much stuff around you means too much to think about, too much to do, leading to chaos.

Just like a to-do list takes care of our mental chaos, we should clean and declutter stuff around us, so that we are able to think better.

Weekly Reviews

It is important to measure your progress, reviewing every aspect of planning and execution.
Track your time and progress with a good app on your smartphone.  Minimize distracted and zero-productivity time.

Automate, Delegate

Not everything requires manual, hard and laborious work, even if you are habitual or accustomed to doing things that way.

For example, writing a check for rent every month can be automated with online payment.

Do The New

Introduce some spice, some novelty in your daily routine: go with the uncharted route, explore life without a specific plan.

You can find a new hobby, join a social group, even seek out some work in a different domain.

Dive Deep in Deep Work

Most of us keep doing seemingly urgent work (answering a phone, replying to an email, etc.) but this only gives an illusion of productivity.

Real productivity is a distraction-free high-impact work that you must find time to do daily.

SIMILAR ARTICLES & IDEAS:

Don’t Rely On Your Memory

If you want to remember things, don't rely on your memory. Put it in writing or in a digital notebook.

Make Back-Ups Of Everything
  • Make sure to back up your computer files.
  • Make duplicates for your car and home keys.
  • Scan your IDs, passports and bank details, and put it all in a secured folder on your computer.

Keep all your financial records, birth certificates, land titles and insurance in one folder, preferably in a safe.

Have a designated place for everything
  • Sort out your clothes, cleaning materials and everything else and keep them in labeled containers or closets at home. 
  • Organize your work space well so that your every move is conserved, knowing exactly where everything is.

Doing this will take time, but it is easier to find what you need.

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Create Successful Habits

If you’re aware of negative habits, replace them with affirmative ones. Continue your new habit until it becomes second nature. Phase-out the old habit by replac...

Be Accountable To Someone

Being accountable allows an impartial observer to assess your work. It is advisable to work with people who have walked your path or who have had similar experiences. 

Alternatively, someone who is completely unrelated to your interest may also serve as a watchful eye as they offer an unbiased perspective.

Focus On Smaller Victories

Focussing on smaller victories along the way gives you the self-confidence you need to forge ahead. 

You might stumble upon setbacks along the way during the pursuit of smaller goals that will serve as valuable lessons since they allow you to iron out the creases before pursuing the larger goal. 

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Keys and Phone

Leave your keys, cell phone and other accessories you carry in the same place when you get home. Have a designated area to ensure that you do not wonder where you put these items.

Create a Task List

Make a new to-do list every day based on the previous day's list. Cross off what you've completed. 

Check Your Bank Balance

It allows you to see what you spent the previous day and can reveal any unauthorized charges.

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Write Everything Down

When you suddenly have an idea while you are in the middle of something else, write it down. It will clear your mind. It is a catch-all for the light bulb moments.

Financial Awareness

Know exactly where you spend your money. Create a system for tracking profit and loss, and returns on investment. 

De-clutter

De-clutter your work and living space. It encourages a de-cluttered mind.

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How to Develop Habits
  • Focus on just one habit, for 30 days.
  • Put it on paper, together with your motivations, obstacles, and strategies for overcoming them.
  • Commit fully, pr...
attributed to Aristotle
attributed to Aristotle
“We are what we repeatedly do. Excellence then, is not an act, but a habit.”
Confucius
Confucius
“Men’s natures are alike; it is their habits that separate them.”

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Focus on value

The key to any productivity system is to focus on value, not effort.

Instead of focusing on completing as many tasks as possible from your to-do list, focus on the highest-impact ...

Do a mind sweep

This process walks through a list of prompts in different categories, looking for things you're trying to remember and commitments you've made and gets them out onto paper.

It will help you clear your thoughts and get the distractions out of your head.

Review the week to come

Take the time to review the coming week's schedule and organize it into large chunks of time, with tasks grouped by importance and urgency.

It will make it easier to manage your work.

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The organized workspace

The general condition of your living environment affects your personal productivity.

A well organized work space makes you feel in control, and clearly focus and define areas that may ...

Tips to organize your office space

  • De-clutter your space, empty, shred and get rid of literally any frivolous thing that adds no value to your productivity.
  • Organize with colors and labels, to put items in the right places.
  • Use storage boxes & containers to help you stay organized.
  • Segment your work zones to help trigger a better output.
  • Organize your desk accessories: everything from your stationeries, laptop, files, and trays.
  • De-clutter and organize your Laptop/Desktop by deleting those folders, pictures or softwares that you don’t need. 

A Specific Daily To-Do List
  • You should only put things on a to-do list that you have the time and resources to achieve
  • Big goals and projects should be broken down into actionable tasks.
  • ...
An Outsource List
  • Look at everything on your to-do list and ask yourself, ‘Am I the only person who can do this?’
  • Anything that can be given to someone else should be put on an outsource list.
  •  While outsourcing takes the extra time upfront to train someone else on the task, it saves you time later, which can be used to focus on the things you do have to do. 
A Long-Term Goals List

Even if you think it’s too big of a dream but it’s something you want, write it down anyway. 

When you write something down, studies say you’ll be 33% more likely to do it because it sets an intention and puts a goal into motion.

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Why Set Personal Goals
  • You are in charge. Personal goals force you to take responsibility for the actual efforts and progress.
  • You see the small steps leading to a big picture: big goals c...
“Which? Why? What? How?” Technique

... for choosing personal goals. Ask yourself these questions:

  1. Ask yourself which aspect of your life you would like to change most.
  2. Think about why you want to change this.
  3. How will that change make you feel? Determine what exactly will make you feel this way.
  4. Ask yourself how you can make this happen and then make it your personal goal.
The Life Balance Chart Technique
  • Draw a chart. Write down each of the various areas of your life (family, health, self-development, career, relationships) in a new column or line.
  • Assess your current happiness level in each of these categories by giving it a score from 1 to 10.
  • Think what will make you be fully satisfied with these areas. Write down your ideas – you will be able to transform them into personal plans.

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10 Tips To Really Enjoy Vacations
10 Tips To Really Enjoy Vacations
  1. You’re more likely to relax if you take more frequent vacations/year and dial down the expectations on each one.
  2. Family visits are more likely to result in a fe...