Prioritize tasks based on their significance and required quality. Not everything needs perfection—some tasks just need to be done.

9. Task Quality Levels

Adjust your schedule based on whether you're a "day person" or a "night owl." Leverage your most productive hours to tackle high-priority tasks. Not everyone is meant to join the 5 a.m. club!

10. Personality Type

Be kind to yourself and avoid self-blame. Take care of your inner well-being and include enjoyable, creative activities in your day to stay motivated.

11. Inner Child

Limit meeting durations and keep discussions focused to save time. Use agendas to ensure clarity and productivity.

13. Efficient Meetings

Align tasks with your natural energy levels. Schedule demanding tasks when your energy is at its peak. You can use POMODORO technique:<ul><li>25 minutes of deep work</li><li>5 minutes of absolute rest</li><li>After 4 cycles of 25-5, 15 minutes of a long rest.</li></ul>

14. Energy Preservation

Implement the 5S technique (Sort, Set in order, Shine, Standardize, Sustain) to keep your workspace efficient and distraction-free.An organized desk is an organized mind

16. Organized Environment

Value your own time and boundaries. Treat them as a resource to be used wisely.

19. Self-Respect

View time management as an ongoing journey of learning and adjustment. Regularly refine your strategies to suit evolving needs.

20. Continuous Process

Push your boundaries by:<ul><li>striving to be 10% better each time or </li><li>committing to an extra 10% effort or time on tasks.</li></ul>Tell yourself: only 10% more!

18. Only 10% Rule

Recognize that 20% of your efforts often produce 80% of the results. Focus on those high-impact tasks to maximize productivity.

3. Pareto Principle (80/20 Rule)

Organize tasks with checklists to ensure nothing important is overlooked. They help track progress and boost accountability.

6. Checklists

Tasks fall into four types:<ul><li>Important and urgent, do them immediately.</li><li>Important but not urgent, schedule them.</li><li>Not important but urgent, delegate them.</li><li>Neither important nor urgent, ignore them.</li></ul>

2. Urgency v.s. Importance

Begin your day with calm and focus, such as a mindfulness practice, to set a positive tone for the rest of the day. It's a proven technique to maximize your performance.<ul><li>A silent mind is our target! It's difficult at the begging, but achievable with persistence.</li><li>Avoid any kind of disturbance, specially your smart phone and social media at the beginning of your day.</li></ul>

8. Silence As Breakfast

When you accomplish necessary but undesired tasks, you push your boundaries and grow personally and professionally.

12. Unpleasant Necessities

Understanding your habits is the first step to effective time management. Reflect on how you currently spend your time and identify areas for improvement. How?<ul><li>Make a table to record your activities over the course of a week, tracking how you spend each hour of every day.</li><li>This log will serve as a baseline for your time management.</li><li>Keep in mind that everyone has a unique approach to time management!</li></ul>

1. Self-Awareness

Use checklists to fit tasks into available free time slots or "capsules." For example:<ul><li>If you have 15 free minutes, choose a task from your list that can be completed within that timeframe.</li></ul>

7. Time Capsules

Balance the five pillars of life: <ul><li>love</li><li>friendship</li><li>family </li><li>job </li><li>self-improvement</li></ul>Allocate time to each in a week, to maintain overall well-being.

<ul><li>Short-term goals should be SMART (Specific, Measurable, Achievable, Relevant, Time-bound). </li><li>Long-term goals should be desirable and challenging but not so hard that they discourage you.</li></ul>

4. Goal Setting

Plan with different time frames in mind—daily, weekly, and monthly—to maintain a balance between immediate tasks and future objectives.

5. Time Horizons

Politely decline unnecessary commitments to protect your time and energy for priority tasks.If you are always available, you have no priority and no vision for your life

17. Importance of Saying "No"

These 20 tips/lessons are from several books, authors, and my own life experience. I have taught them several times in my workshops. Let's dive into them🥰

2. Urgency v.s. Importance

Similar ideas to 2. Urgency v.s. Importance

Eisenhower Matrix

Measure a task’s urgency

3. Eisenhower Matrix