Define exactly what goes into your daily process - Deepstash

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Personal Leverage: How to Truly 10x Your Productivity - Nat Eliason

Define exactly what goes into your daily process

It's easy to fall into the habit of doing something repeatedly without clarifying what the steps are. Explaining how to do things ensures tasks are done properly, and that no one has to spend time constantly re-teaching how to do something. Once the system is defined, it's possible to start automating and delegating it.

Before you consider automating or delegating a system you've defined, go through each step and see if it can be removed, combined with another step, or if you can create some new step that removes a handful of others.

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SIMILAR ARTICLES & IDEAS:

Automate Decisions
Automate Decisions
  • Transfer money to your savings account every time you receive a paycheck
  • Choose all your outfits for your week on Sunday and hang them in the closet in order
  • S...
Single Task

Switching between tasks can have damaging costs to our work and productivity.

Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.

Brian Tracy
Brian Tracy

Time management is not a peripheral activity or skill. It is the core skill upon which everything else in life depends.” 

Delegation method and staff experience
  • For new and inexperienced in the job staff -  use a directive delegation style (Tell exactly what you want them to do).
  • For staff that has experience ...
Question to consider when before delegating
  • Who can do this job instead of you?
  • Who can do this job better than me?
  • Who can do this job at a lower cost than me?
  • Can this activity be eliminated altogether?
For an effective delegation...
  1. Match the Person to the Job: never delegate an important task to a person who has not performed that task satisfactorily in the past.
  2. Agree on what is to be Done.
  3. Explain How the Job Should Be Done: Explain your preferred approach or method of working.
  4. Have Him Feed It Back: the only way that you can be sure that the other person actually understands the job or assignment
  5. Set a Deadline.
  6. Manage By Exception.
Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.