Our coworkers are often not able to read or understand our messages due to the sheer barrage of information already trying to get their attention. There are text messages, emails, document updates and other notifications vying for eyeballs and mindshare.
To be successful in conveying our message, we need to design it in such a way that can grab people’s attention. Marketers are experts in designing words that, based on research and data, make people stop and take action. Their tricks can be applied to our memos, emails, reports and messages so that your teammates actually end up reading them.
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If we aren’t talking about the important stuff from the word go, people stop paying attention, usually in about 10 seconds.
Newspaper headline stories follow the ‘inverted pyramid’ technique where the most critical information is on the first paragraph. One can or...
Describing or showing is often better than telling. Visual stories have a high impact value in this attention-deficit age.
One can use visual aids like screenshots(annotated) to get the point across in a clear, informative way. This is helpful while providing step-by-step ...
Just like various accessibility features like auto-complete and voice control, initially made for the disabled, are now widely used by all, it is good to provide information in a simple manner (8th-grade level language) to be easily readable.
It also helps to write...
Eye-tracking software shows that the brightly coloured, large button often is the most noticed one. We can utilize this trick to showcase the important information in a clear, non-cluttered format, highlighting or formatting it in such a way that the coworkers have no doubt about what is requ...
The more tools, options or details a reader has, the less likely they are to use the same. More stuff only adds clutter and reduces clarity.
As people only read about 20 percent of the words they encounter, it makes sense to get rid of vague, rambling emails and present the reader ...
The interface designers at Amazon are experts in providing an intuitive, often exciting digital experience. They start with the end goal in mind and ask the following questions:
We all see product and service makers ask for ratings, feedback and check-ins in order to improve their service better.
A business writing can also follow the same user-experience feedback process to improvise their content, clarity or tone.
Most of us read in an F pattern over the computer screen or mobile, where we skim information and read less and less as we scroll down the page. Professional writers use eye-catching headers, which are left-oriented and assist the eye ball movement of the reader.
We can use the sa...
The human brain has only a small amount of short-term memory, with the average brain holding only about seven chunks of information at a time, for about 20 seconds.
One can make use of chunking related items together and using clear headers and sections to enhance clarity
More like this
The notifications which count the number of unread emails/messages/requests/reactions behave like a slot machine. This is because we cannot see the whole story, and have succumbed to a Curiosity Gap.
The bell icon on Twitter often has a few unread notifications highlighted ...
Most of the sensational news stories we read and watch on TV all day are just to grab our eyeballs and do not even matter any more after a short while.
The more information we have around us, the less we digest, and it makes sense to go over quality (depth of news) than quantity (bread...
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