Learn how to set delayed email deliveries
There is no rule stating that every email reply must be sent immediately after being written unless it's urgent. Many email programs support a delayed delivery system where you can schedule when your reply or email will be sent.
If you're fond of clearing out emails on a Friday afternoon, delaying email responses until Monday will lessen stress on both yourself and your coworkers and you can both enjoy your weekends.
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Do you open an email just to read it and close it afterward to send a reply a little bit later? It's actually a huge waste of your time if you habitually recheck your emails.
Learn how to tag your emails into categories in order for you to prioritize what is needed that day and what you can handle on different days. Allocating time to tag emails correctly will help organize your emails and lessen the time you use for email checking.
We tend to receive tons of emails from old newsletters we've signed up for, but are now just taking up space. To resolve this, you can just unsubscribe to the ones you no longer find useful or set up a black hole program where you won't be able to hear from that specific sender ever again.
Managing unwanted emails take time, but it's worthwhile.
Scheduling office hours will allow messages to be received and be responded to on a schedule. By asking the other party to wait, you are giving them the chance to come up with an answer on their own, because if it's actually difficult, it's better handled in person than over email in order to avoid misunderstandings.
Asking people to discuss complex matters during regular office hours leads to better communication and fewer emails.
think of every email you get as either something you need to take action on, track, or refer to later.
Every time you open a conversation, decide right away what to do with it. Don’t postpone and come back to it. You touch it once and move on.
Even though email messaging has provided us with better communication, we have a hard time managing every message that enters our inbox.
Finding better ways to organize your inbox will benefit your productivity.
Never schedule a call or meeting using email.
Right now, the usual hallway conversations or impromptu office visits are impossible, so try to use meeting scheduling services that allow people to select a time from your list of available times.
Use specific meeting features of Microsoft Outlook or use Apps/plugins like Calend.ly or Acuity.
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