4 Tips to Better Manage Your Email Inbox
Take action immediately
This is a professional note extracted from an online article.
Read more efficiently
Save what inspires you
IDEA EXTRACTED FROM:
Email and productivity
More than one-quarter of a worker's day on average is spent answering and reading emails - email is the second-most time-consuming activity for workers, next to "role-specific tasks."
Set aside time
... to read and respond to email. Don’t leave your email program open all day long. Alerts from incoming messages can interrupt your work flow. Instead, schedule specific blocks of time throughout the day for checking your email.
You might even try marking your calendar and setting your availability to “busy.” If necessary, turn off your cellphone and shut your office door to prevent interruptions.
Take action immediately
Labels, folders and categories
Unsubscribe from unwanted promotional emails
Newsletters and advertisements can overwhelm your inbox and bury important messages. Clean out the clutter.
Unsubscribe from receiving messages from specific senders if you no longer want to receive their missives or don't have the time to read them.
SIMILAR ARTICLES & IDEAS:
Ignore your inbox when you wake up
Responding to emails as soon as you receive a notification gives others the impression that you’re at their beck and call. It also prevents you from reflecting on your own priorities for...
Empty your inbox daily
Stop CC’ing everyone
To avoid filling the email box of staff members, only CC the relevant parties. Ask your team to respond to you individually instead of using the reply-to-all button.
5 more ideas
Adopt GTD Methodology in Email
think of every email you get as either something you need to take action on, track, or refer to later.
Every time you open a conversation, decide right away what to do with it. D...
Create an Email Productivity System
There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.
Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).
Power Up Your Email with Plugins
6 more ideas
The psychology behind email
When you do hit send, be precise
E-mail is not a substitute for conversations.
Avoid asking open-ended questions and save yourself from the “boomerang effect” (that’s when you invite more email into your inbox than you intended, as a result of having sent out an email in the first place). Be concise in your message and specify the TL;DR and/or requested action upfront.
Find the right downstream systems
The blockage is not email itself, but where all these messages should ultimately go, which requires setting up the right downstream systems.
As you process each message, give yourself five (and only five) options: responding directly or sending the item into whatever system you’re using to manage one of these four buckets.
one more idea