The Two-Minute Rule - Deepstash

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Basic GTD: The Two-Minute Rule

The Two-Minute Rule

It helps you decide when to tackle a task by following the steps below:

  1. Define clearly what is the task and the actions that compose it.
  2. If the action takes less than two minutes, do it, although it is not an urgent or high-priority task; if not, defer it or delegate it.
  3. If you do not achieve the result of the task with the action, identify the next action and process it following the same criteria of the previous step.
  4. If doing a task will take less time than processing it, organizing it in your lists and tracking it timely, it is more efficient to do it right away.

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The Danger Of The 2—Minute Rule

It’s easy to loose track of time after starting a 2-minute task. Although it’s a good thing that you can immerse yourself in a task that you had to use the 2-minute rule to begin with, losing tr...

The Benefits Of The 2-Minute Rule
  • If you're trying to build new habits and skills, making every step of the way an easily achievable 2-minute chunk, will make you more likely to do it over and over again.
  • The 2–Minute Rule works for big goals as well as small goals because of the inertia of life. Once you start doing something, it’s easier to continue doing it. It also teaches you to get to the point of getting things done.
The 2-Minute Rule
  • If you can do it in less than two minutes, do it now (assuming you have no other, bigger priorities at the moment.)
  • When you start a new habit, make your goals into 2-minute bites, so they're easy to do any time.
Getting Things Done: the basics
  • Capture. Write down everything you need to do.
  • Clarify. Break down each task into an actionable next step. 
  • Organize. Move each of those actionable ta...
The 2-minute rule
If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks
  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.
Zen to Done (ZTD)

It's a productivity system that teaches how to take a simple approach to improving your productivity, by encouraging you to focus on forming one productivity-boosting habit at a time. 

The Minimalist Habits of Zen to Done
  • Collect: Get ideas and to-dos out of your brain and onto a list.
  • Process: Review your list daily and decide how to act on each item.
  • Plan: Pick a few high priority items to accomplish each week and every day.
  • Do: Schedule time to accomplish your selected to-dos without interruptions.
The Collect Habit

To clear your mind and improve focus, get your ideas and to-dos out of your mind and onto a list. 

Documenting to-dos in the moment lessens the likelihood that you'll forget to do something and gives you a master list of to-dos to reference when you're trying to decide where to direct your time.