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Basic GTD: The Two-Minute Rule

The Two-Minute Rule

It helps you decide when to tackle a task by following the steps below:

  1. Define clearly what is the task and the actions that compose it.
  2. If the action takes less than two minutes, do it, although it is not an urgent or high-priority task; if not, defer it or delegate it.
  3. If you do not achieve the result of the task with the action, identify the next action and process it following the same criteria of the previous step.
  4. If doing a task will take less time than processing it, organizing it in your lists and tracking it timely, it is more efficient to do it right away.

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Basic GTD: The Two-Minute Rule

Basic GTD: The Two-Minute Rule

https://facilethings.com/blog/en/basics-two-minute-rule

facilethings.com

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Key Idea

The Two-Minute Rule

It helps you decide when to tackle a task by following the steps below:

  1. Define clearly what is the task and the actions that compose it.
  2. If the action takes less than two minutes, do it, although it is not an urgent or high-priority task; if not, defer it or delegate it.
  3. If you do not achieve the result of the task with the action, identify the next action and process it following the same criteria of the previous step.
  4. If doing a task will take less time than processing it, organizing it in your lists and tracking it timely, it is more efficient to do it right away.

EXPLORE MORE AROUND THESE TOPICS:

SIMILAR ARTICLES & IDEAS:

The 2-Minute Rule
  • If you can do it in less than two minutes, do it now (assuming you have no other, bigger priorities at the moment.)
  • When you start a new habit, make your goals into 2-minut...
The Benefits Of The 2-Minute Rule
  • If you're trying to build new habits and skills, making every step of the way an easily achievable 2-minute chunk, will make you more likely to do it over and over again.
  • The 2–Minute Rule works for big goals as well as small goals because of the inertia of life. Once you start doing something, it’s easier to continue doing it. It also teaches you to get to the point of getting things done.
The Danger Of The 2—Minute Rule

It’s easy to loose track of time after starting a 2-minute task. Although it’s a good thing that you can immerse yourself in a task that you had to use the 2-minute rule to begin with, losing track of time may leave you behind on everything else.

Pay attention to your schedule and prioritize properly.

Getting Things Done: the basics
  • Capture. Write down everything you need to do.
  • Clarify. Break down each task into an actionable next step. 
  • Organize. Move each of those actionable ta...
The 2-minute rule
If a task takes less than 2 minutes, then do it now.

If the effort to keep remembering a task is more than just getting it out of the way now, then do it.

Fixing small tasks
  • Fixing things is empowering. Our confidence increases or decreases based on our ability to make progress. 
  • Any progress builds momentum (and your mood): No matter how small the task is, crossing it off your to-do list gives you a boost of momentum and enhances your mood.
  • Small steps turn into habits: When a task is easy to do and quickly completed, it’s much easier to turn it into a habit.

4 more ideas

Adopt GTD Methodology in Email

think of every email you get as either something you need to take action on, track, or refer to later. 

Every time you open a conversation, decide right away what to do with it. D...

Create an Email Productivity System

There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.

Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).

Power Up Your Email with Plugins

Some examples:

  • Undo Send: for when you accidentally press the send button.
  • Canned Responses: create a template that you can reuse with canned responses.
  • Send and Archive: Automatically archive an email after replying to it using the send and archive button.

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