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49 Project Management Processes

Project management is a complex and interdisciplinary field. To complete a project successfully, you must complete it on time, on budget and meeting the agreed quality level . To achieve this, you must use project management processes. There are different project management frameworks such as PMP, Prince2 , IPMA etc.

The most reputable project management framework is PMP (Project Management Professional) from PMI (Project Management Institute).

Here is the comprehensive list of 49 PMP Processes, and how they help to complete a project successfully and prep you for the test. 


212 reads

Project Management Processes – Integration Management

Project integration is the basic role of project managers since it provides a tie between different knowledge areas. It’s the mean for the project manager to connect project components and tie them together.

As the PM integrates the work of others and integrates other Project Management Knowledge Areas into a unified effort towards project success.

It includes processes, activities, and tasks used to combine different project efforts into a unified directed effort towards project success.


146 reads

PMP Process #1 – Develop Project Charter Process

Develop Project Charter process objective is to provide formalize the project existence . In addition to provide the project manager with an authorization document to have access to resources required for the project.

The process of Develop Project Charter is performed once at the earliest stage of project initiation to facilitate the work of the project manager.

The key deliverable of this process includes the project charter.


129 reads

PMP Process #2 – Develop Project Management Plan Process

Develop Project Management Plan process objective is to combine all project plans into a single integrated project management plan .

The process is vital to project planning since it’s meant to rectify any misalignment between component plans. In that sense, this process is crucial for project success.

Even if there are expert planners taking care of component plans, The project manager must be on top of this process.

The key output of this process is the project management plan, an integrated and aligned version of all project sub plans approved and signed by key stakeholders.


84 reads

PMP Process #3 – Direct and Manage Project Work Process

Direct and Manage Project Work process refers to leading and controlling the project work activities.

The key outputs of this process are the finished work deliverables and change requests for project work.

This process aims to increase the probability of project success.


73 reads

PMP Process #4 – Manage Project Knowledge Process

This process aims to improve the project product and results using existing knowledge .

In addition to the previous objective, Manage Project Knowledge process also helps to update company and project team knowledge.

Also, Manage Project Knowledge outputs help improving future phases of the project as well as future projects results.


52 reads

PMP Process #5 – Monitor and Control Project Work Process

Monitor and Control Project Work process refers to the activities of assessing, reviewing and documenting project work.

Its main objective is to provide a clear status of the project work, identify performance issues and improvement areas.

Also, the main deliverable of this process is work performance reports.


44 reads

PMP Process #6 – Perform Integrated Change Control Process

This process is concerned with managing change requests effectively throughout the project lifetime .

Also, Perform Integrated Change Control process takes care of change requests documentation.

Besides that, the process focuses on assessing its impact on different project aspects including scope, cost, time and other project variables.

As a result of performing this process in the right manner, project results improve dramatically.


41 reads

PMP Process #7 – Close Project or Phase Process

Close Project or Phase process refers to the activities the project management team do to complete all remaining phase or project activities.

The project manager performs this process each time he completes a phase or when he closes the whole project. 

This process focuses on ensuring all planned work for the phase or project is complete and all relevant information are stored in the right place. It also helps in providing an official announcement of phase or project closure.

The key deliverable of the Close Project or Phase process is the final project or phase product.


33 reads

2) Project Management Processes – Scope Management

Scope management knowledge area aims to ensure that the project team completes all project related work and only this project related work .

Accordingly, this knowledge area focuses on defining what is project related work so the project team can do it.

Also, defining what is not included in the project work so that the project team makes sure they do not do it.


32 reads

PMP Process #8 – Plan Scope Management Process

This process main purpose is to set the way to plan, manage control and assess project scope .

The key deliverable of the Plan Scope Management process is scope management plan. You can consider as a guide for the project team on how to deal with project scope in different stages of the project.

In addition to requirements management plan which also is a guide but for how to deal end to end with project requirements.


28 reads

PMP Process #9 – Collect Requirements Process

Collect Requirements process aims to gather project requirements from different people concerned with the project.

As well as managing and organization these requirements in a way that helps the project in meeting its objective.

The main output of this process is requirements traceability matrix a document that acts as a tracker for gathered requirements.


27 reads

PMP Process #10 – Define Scope Process

The process of Define Scope main purpose is to provide a complete detailed description of the scope of project product.

As well as the work the project team needs to perform to produce this product.

At the same time, it defines the boundaries of project work and the acceptance criteria of this work.

By performing this process, the project team should have a project scope statement.


28 reads

PMP Process #11 – Create WBS Process

Create WBS process refers to the activities of breaking down project work into smaller pieces of work so it can be more manageable.

The result of performing this process is a framework of what is needed to be delivered and all related information to this work.


27 reads

PMP Process #12 – Validate Scope Process

Validate Scope process aims to confirm and formalize accepting project outputs and deliverables. As a result of this, the probability of customer accepting final product increases.

In addition, it helps the project manager in detecting variance between requirements and expectations and actual work early.


23 reads

PMP Process #13 – Control Scope Process

This process key concern is to confirm the project team is doing all scope of work according to the planned scope.

Also, Control Scope ensures proper management of change requests related to the scope of work.

Accordingly, the result of performing this process effectively is maintaining healthy scope without any slippage in scope or resources.


22 reads

3) Project Management Processes – Schedule Management

Project schedule management processes are concerned with project work timelines, including planning when to start and when to finish the project.

Also, they’re concerned with how to control the influence over them.

Thus all of the schedule management processes are distributed between planning and monitoring and controlling process groups only.


19 reads

PMP Process #14 – Plan Schedule Management

This process is mainly concerned with defining guidelines for the planning and controlling project schedule activities.

Thus the end product of the process is a guide of how to plan and how to control project schedule.


19 reads

PMP Process #15 – Define Activities

Define Activities process refers to the activities of identifying exact actions to perform in order to produce the project deliverables.

Thus its main output is a list of all activities required to produce the project final product.


20 reads

PMP Process #16 – Sequence Activities

This schedule management process is concerned with identifying the relationships between different project activities as well as any dependencies or relationships with activities outside the project.

Due to the predictive projects nature, this process becomes vital for project success since performing it effectively leads to the reduction of sudden slippages in time.

At the same time, agile projects can also benefit from it in the same manner.


21 reads

PMP Process #17 – Estimate Activity Durations

Estimate Activity Durations process refers to the actions and activities the project team performs to set durations for each project activity.

These durations helps to form the entire project timeline once it’s combined with the rest of project schedule components.


16 reads

PMP Process #18 – Develop Schedule

This schedule management process refers to the efforts of combining different project schedule components to produce a realistic project timeline .

In other words, Develop Schedule involves multiple activities including analyzing defined activities sequences, estimated durations, and resource requirements and constraints.


16 reads

PMP Process #19 – Control Schedule

This process involves all activities the project team performs to ensure that the project schedule is not changed improperly.

Also, it involves making sure updating the project schedule with completion of activities and reviewing change requests impact on schedule.


15 reads

4) Project Management Processes – Cost Management

Cost Management refers to all the processes and efforts the team performs to plan and monitor project costs and keep them within control.


16 reads

PMP Process #20 – Plan Cost Management Process

Plan Cost Management Process defines the guidelines on how to estimate, manage and monitor project costs.


17 reads

PMP Process #21 – Estimate Costs Process

This process involves calculating the monetary resources needed to complete project work based on available cost information.

So, these calculations take into consideration cost trade-offs and risks in order for the estimates to be realistic.


17 reads

PMP Process #22 – Determine Budget Process

Determine Budget Process is concerned with consolidating and aggregating costs estimates of all project activities or work packages to produce formal cost baseline.

Also, this process involves considering different risk reserves types including management reserve and contingency reserve.

As well as, the limitation over company budget and cash-flow.


16 reads

PMP Process #23 Control Costs Process

This process refers to the efforts of monitoring the status of the project to update the project costs and manage changes to the cost baseline.

Also, this process serves as a catalyst for cost and schedule performance review.


15 reads

5) Project Management Processes – Quality Management

Project Quality Management includes all the processes, activities and efforts the project team perform to include companies quality standards into the project.

Also, it involves the incorporation of stakeholders product quality requirements.


16 reads

PMP Process #24 – Plan Quality Management Process

Plan Quality Management process involves the identification of quality standards, requirements, and metrics relevant to the project deliverables.

Also, it’s concerned with how the project will show compliance with quality requirements and/or standards.


15 reads

PMP Process #25 – Manage Quality Process

This project quality management process includes the activities of turning the quality management plan into actionable tasks and activities to integrate the quality policies of the company into the project.


16 reads

PMP Process #26 – Control Quality Process

It’s the process of monitoring the executed quality management activities to assess performance and ensure the project outputs are complete, correct, and meet customer expectations.

Also, it involves recording the results of quality management activities execution.


14 reads

6) Project Management Processes – Resource Management

Project Resource Management refers to all processes, activities efforts the project team exerts to properly manage project required resources.

As a result, it includes the efforts of defining the required resources, obtaining them, preparing and managing them and controlling their performance.

Usually, these resources can be categorized into team resources and physical resources – machines, requirements, materials, etc…


13 reads

PMP Process #27 – Plan Resource Management process

It is the process of preparing a user guide for the project management team on how to identify, acquire, manage and monitor project required resources.


13 reads

PMP Process #28 – Estimate Activity Resources process

Estimate Activity Resources process involves the efforts of estimating each activity requirements of resources.


16 reads

PMP Process #29 – Acquire Resources process

It is the process of performing the actual acquisition of project various resource requirements.


18 reads

PMP Process #30 – Develop Team process

Develop Team process refers to the efforts of the project management team in improving team resources skills, abilities, and teamwork.

As a result of performing this process effectively, project team resources would function as an integrated unit rather than a group of individual.


13 reads

PMP Process #31 – Manage Team process

Manage Team process   team resources performance, interacting and facilitating the resolution of the issues.

Also, this process aims to realign project team resources performance to the desired level.


13 reads

PMP Process #32 – Control Resources process

Control Resources aims to ensure the availability of physical resources and ensure they are allocated to the project as planned .

At the same time comparing planned resource use to actual resource use and take proper actions to fix misalignment.


13 reads

7) Project Management Processes – Communications Management

Project communications management is concerned with the proper delivery of project information and the way information exchange is being done.

Also, it is concerned with managing the interactions between the project team and stakeholders.


13 reads

PMP Process #33 – Plan Communications Management process

It is the process of producing a guide of how to conduct proper communication within the project taking into account the project stakeholders needs.


13 reads

PMP Process #34 – Manage Communications process

Manage Communications process includes the activities of ensuring that project information is properly collected, distributed and recorded.


18 reads

PMP Process #35 – Monitor Communications process

Its main concern is to ensure to meet the project and its stakeholders’ information needs.


14 reads

8) Project Management Processes – Risk Management

Project Risk Management is concerned with processes, activities, and efforts performed to properly deal with project ambiguity and uncertainty.

In addition to the efforts to identify, analyzing, responding to and monitoring risks.


14 reads

PMP Process #36 – Plan Risk Management process

It involves creating a user guide for the project manager on how to conduct risk management activities for a project.


16 reads

PMP Process #37 – Identify Risks process

It refers to the efforts project team exert to identify all possible individual risks and overall project risk.

In addition to defining these risks sources and characteristics.


15 reads

PMP Process #38 – Perform Qualitative Risk Analysis process

Refers to the process of assessing risks probability, impact, and other risk parameters in order to set risk priorities.


16 reads

PMP Process #39 – Perform Quantitative Risk Analysis process

It is the process of setting a numerical value to risk parameters as a mean to further prioritization and proper quantification.

Also, Perform Quantitative Risk Analysis process has great value when it comes to assessing risk responses feasibility.


13 reads

PMP Process #40 – Plan Risk Responses process

This process includes developing options, selecting strategies, and agreeing on actions to deal with individual project risks.


13 reads

PMP Process #41 – Implement Risk Responses process

It refers to the efforts of executing the planned risk responses.


18 reads

PMP Process #42 – Monitor Risks process

Refers to the efforts of tracking risks, planned risk responses, reviewing the actual state and evaluate the effectiveness of risk management .

In addition to identifying and assessing new risks.


14 reads

9) Project Management Processes – Procurement Management

It includes all activities relevant to purchasing and acquiring material, supplies, resources and staff augmentation necessary for the project .

Also, Project Procurement Management involves agreements as it is performed with an external party.


15 reads

PMP Process #43 – Plan Procurement Management process

Includes the efforts to produce and documenting a procurement guide that describes how to its approach and identify potential sellers.


13 reads

PMP Process #44 – Conduct Procurements process

It is the process of evaluating procurement options and selecting the proper sellers.


18 reads

PMP Process #45 – Control Procurements process

Control Procurements process is concerned with managing procurement relationships, monitoring contract performance.

In addition to making changes and corrections as appropriate, and closing out contracts.


13 reads

10) Project Management Processes – Stakeholder Management

Project Stakeholder Management includes the activities and processes performed to identify the people or organizations that may be concerned by the project.

As well as the people who can impact or be impacted by the project.

In addition to analyzing those people interest and level of power or impact over project deliverables in order to properly manage them.


12 reads

PMP Process #46 – Identify Stakeholders process

It refers to the process of defining the people or group of people with interest in the project and its outcome.

As well as the people who might impact its deliverables or be impacted by them.


12 reads

PMP Process #47 – Plan Stakeholder Engagement process

Plan Stakeholder Engagement is the process concerned with planning for how to approach different stakeholders.

In addition to gathering stakeholders needs and manage their expectations.


14 reads

PMP Process #48 – Manage Stakeholder Engagement process

It refers to the process of engaging stakeholders and managing their expectations, interests, and potential impact on the project.


16 reads

PMP Process #49 – Monitor Stakeholder Engagement process

Monitor Stakeholder Engagement process involves the efforts exerted to monitor stakeholder relationships.

As well as customizing their engagement approaches to ensure effective engagement.


23 reads



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