New To Project Management? Here Are 50 Terms You Should Know - Deepstash

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Project Management Terms

Project Management Terms

Project management is the application of strategies, skills, and tools to achieve a specific goal.

Every project starts as an idea that needs to be planned, organised, executed, managed, tracked, completed, and measured. A project manager will oversee all these aspects.

Knowing the terms project managers use can help you in an acronym-heavy board room banter.


473 reads

Project Management Terms (A - B)

Project Management Terms (A - B)

  • Agile. A method of working quickly to adapt to rapid changes.
  • Backlog. A complete list of tasks that make up a whole project scope.
  • Baseline. An original plan or estimate for a project's timeline, budget, scope and goals.
  • Blocker. A block that slows the way forward, such as technology complications or budget constraints.
  • Bottleneck. A narrow or constricted flow, pace, and capacity of a project.
  • Brainstorming. A tool for creative ideation and solutions.
  • Budget. The estimated total cost to complete a project.


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Project Management Terms (C - D)

Project Management Terms (C - D)

  • Case study. Research-based studies that dive into use-cases and various approaches to project management.
  • Change management. How to manage and control changes within a project or team.
  • Contingency plan. A detailed emergency backup plan for how to effectively manage any problems.
  • Critical path method (CPM). A modelling technique for scheduling out a project step-by-step, considering how long each task will take.
  • Dashboards. Digital tools that are a centralised hub of organised information.
  • Deliverables. Outputs delivered throughout or at the end of a project.


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Project Management Terms (E - M)

  • Earned Value Management (EVM). A way to measure a project’s performance and progress.
  • Fast tracking. A way to speed up a project’s progress.
  • Gantt chart. A bar graph for scheduling project tasks where activities are measured against time.
  • Issue management. A way to see and resolve issues.
  • Kickoff meeting. The first meeting with stakeholders and team members at the beginning of a project.
  • Meeting minutes. Notes taken during a meeting.
  • Milestone. Key points throughout a project's timeline used as markers.
  • Mission critical. A critical factor to the success of a project or an organisation's success.


242 reads

Project Management Terms (P - Q)

Project Management Terms (P - Q)

  • Procurement. Obtaining goods, services, or supplies.
  • Project constraints. Any factors that can limit a project’s success.
  • Project life cycle. The stages that a project goes through.
  • Project management software. Software used for all aspects of project management.
  • Project manager. The person in charge of all aspects of a project.
  • Project plan. An approved document created before a project is executed.
  • Quality control. A standardised way to ensure the quality expectations are met.


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Project Management Terms (R)

  • RACI Chart (Responsible, Accountable, Consulted, and Informed). A way to assign roles and responsibilities.
  • Reporting. A visual way to check in on the status, progress, or results of a project.
  • Resource allocation. Assigning the best available resources to a particular project.
  • Resources. Anything necessary to complete a project or task.
  • Risk management. Identifying and managing risks that could impact a project.
  • Risk mitigation. A strategy where the probability of risk is minimised by taking certain precautions.
  • Risk owner. The person responsible for risk management and mitigation.


213 reads

Project Management Terms (S)

Project Management Terms (S)

  • Scope. An outline of the boundaries of all aspects of a project.
  • Scope creep. The scope of a project expands uncontrollably.
  • Scrum. A method of working in quick, short sprints.
  • Slack (or float). The maximum amount of time a task can be delayed until it affects a project timeline.
  • Sprint. A predetermined amount of time to complete one task.
  • Stakeholders. Individuals, teams, or organisations impacted by a project outcome.
  • Status report. A Summary of a project’s progress to date.
  • SWOT analysis. Strengths, Weaknesses, Opportunities, and Threats of a project.


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Project Management Terms (T - W)

  • Task management. Managing all aspects of tasks within a project.
  • Timeline. A breakdown of all tasks and activities within a particular project organised in chronological order.
  • Use case. All the ways an end-user could use a product or service.
  • Waterfall. A method for working sequentially through clearly established project phases.
  • Work Breakdown Structure (WBS). Organised breakdown of a project into hierarchical sections and the tasks within each. 
  • Work In Progress (WIP). A pre-approved work, labour, materials, and other project expenses that has yet to be invoiced.


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