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23 Time Management Techniques of Insanely Busy People
Work Around Your Energy Levels
Productivity is directly related to your energy level.
Find your most productive hours — the time of your peak energy — and schedule Deep Work for those periods. Do low-value and low-energy tasks (also known as shallow work), such as responding to emails or unimportant meetings, in between those hours.
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Do
Simply put, act on your tasks. The 2-minute rule can help with that: If you can complete a task in two minutes or less, do it now.
It's amazing what you can accomplish in...
Delete
You don't have to do much of anything beyond making a simple decision to do or to delete.
If the deleted item is a simple activity that won't bring you results, remove it from your to-do list and move on with your day. The second most pleasing thing after completing a to-do list is removing an item from it.
Defer
To defer means saying, "Not right now" rather than, "Not ever." This could be a new project you want to com mence in a week or two or it could be van idea you want to reflect on before taking action.
But be careful, there's a fine line between deferring and procrastinating indefinitely.
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Write A Stop-Doing List
Remind yourself of items that don’t bring you joy, and contribute very little to your long-term goals.
This way, you’re unlikely to spend a lot of time doing time-sucking, non-rewardin...
Schedule Procrastination Breaks
During this allotted break, give yourself permission to do time-wasting activities (social media scrolling included) until you got bored and want to move on to your next task.
Divide Your Day Into Themes
And if your job isn’t ideal for focusing on one thing per day, you can dedicate your morning to one focus area, your early afternoon to another, and late afternoon to another.
This way, instead of being overly restrictive about finishing a task in that time period, you have the flexibility to do any work that moves you forward in that particular focus area.
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Measure Output, Not Input
Systems are the best way to progress since they reward effort and we control all the variables. However, we need to have a sense of direction in those efforts, to know what we are trying to...
Use the 80/20 Rule
... to constantly question yourself if your focus, time or money is on the things that generate the majority of the results.
The 80/20 rule, also known as the Pareto Principle states: 80% of the output or results will come from 20% of the input or action. The little things are the ones that account for the majority of the results.
Reserve Mornings for Deep Work
Our working memory, alertness, and concentration gradually improve a couple of hours after waking up, peaking at about mid-morning - our brain’s natural peak productivity period.
Take advantage of this state, by scheduling your most important work for this period. Focus on performing Deep Work, meaning you get to work free of distraction for a long period of time.