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23 Time Management Techniques of Insanely Busy People

Single Task

Switching between tasks can have damaging costs to our work and productivity.

Develop the habit of single-tasking by forcing your brain to concentrate on one task and one task only. Put your phone away, close all the browser windows and apps that you don’t need. Immerse yourself in this task. Only move to the next one when you’re done.

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Do

Simply put, act on your tasks. The 2-minute rule can help with that:  If you can complete a task in two minutes or less, do it now.

It's amazing what you can accomplish in...

Delete

You don't have to do much of anything beyond making a simple decision to do or to delete.

If the deleted item is a simple activity that won't bring you results, remove it from your to-do list and move on with your day. The second most pleasing thing after completing a to-do list is removing an item from it.

Defer

To defer means saying, "Not right now" rather than, "Not ever." This could be a new project you want to com mence in a week or two or it could be van idea you want to reflect on before taking action.

But be careful, there's a fine line between deferring and procrastinating indefinitely.

Write A Stop-Doing List

Remind yourself of items that don’t bring you joy, and contribute very little to your long-term goals.

This way, you’re unlikely to spend a lot of time doing time-sucking, non-rewardin...

Schedule Procrastination Breaks

During this allotted break, give yourself permission to do time-wasting activities (social media scrolling included) until you got bored and want to move on to your next task. 

Divide Your Day Into Themes

And if your job isn’t ideal for focusing on one thing per day, you can dedicate your morning to one focus area, your early afternoon to another, and late afternoon to another.

This way, instead of being overly restrictive about finishing a task in that time period, you have the flexibility to do any work that moves you forward in that particular focus area.

Being purposeful with your day
Being purposeful with your day

Time management is about taking control of the time you do have available and using it optimally for productivity while creating balance.

How to plan your day

Much advice about time management is about creating a to-do list, reminding you what you want to do. However, it's more important to use a schedule, which tells you when you're going to do it.

  • Create "bookends" for each day. Consider your morning and evening routines, then "block" in time for your most important tasks. For example, a 2-hour writing-block every morning after breakfast.
  • Set aside time for your most important projects. The object is to be purposeful about what and when you're going to do something.
  • Schedule in breaks. A schedule has to be realistic. That means including time for breaks, food, exercise, social time, and other "non-school" tasks that keep you happy.
Be aware of how you’re spending your time

To build a better time management system, you need to know what you currently spend your time on. You need to know where you're losing time to the wrong things.

To track your time, spend a few days writing a "time log" to track how you spend your day.