Understand the Different Types of Emails

All your emails fit into one of the following 6 categories:

  • Respond today: reply immediately if urgent, at the end of the workday if important
  • Respond later: schedule time in the calendar in the future to reply
  • Optional response: no need to respond, but it would be nice of you to
  • Not important and no need to reply: archive or delete
  • Read later: file into a specific folder and read in your spare time (e.g. newsletters and reports)
  • Filling: file into a specific folder (e.g. purchase receipts, copies of important documents, travel arrangements).

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