Curated from: dansilvestre.com
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think of every email you get as either something you need to take action on, track, or refer to later.
Every time you open a conversation, decide right away what to do with it. Don’t postpone and come back to it. You touch it once and move on.
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There’s no “definitive” system. The best framework is the one that works for you. Ideally, it should model your work style, supporting the way you work. Bonus points if it’s low-maintenance, fast to set up, and adaptable as your work changes.
Some people like to use folders with specific actions (do, delegate, reply), while others prefer the deadline-driven approach (today, tomorrow, next week).
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Some examples:
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All your emails fit into one of the following 6 categories:
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Treat checking emails as you would any other tasks: a to-do. Schedule specific times in your calendar to process email. And reduce the times you check email to 2 per day: one in the late morning and another in the late evening.
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Train other people to respect your productivity, work, and time by using an automatic response. Long-term sustainable email productivity is about selective ignorance.
Let people know you’re checking emails less often in order to be more productive.
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