Tackle Your Most Important Task First - Deepstash

Tackle Your Most Important Task First

Your motivation and creativity are at a high point in the morning, So instead of starting your day by checking emails (which can quickly derail your plans, as what you intended to accomplish gets pushed off or lost among incoming requests), wait a few hours to check your inbox and work on a more significant project while your mental energy is still high. 

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MORE IDEAS FROM 13 Simple Strategies to Work Smarter

Trim Your Task List

We all know how paralyzing it can be to start a big project or tackl e a crazy to-do list. So don’t overwhelm yourself with a massive task list! Give yourself 3 to 5 important items that you need to accomplish in one day, and focus on those. If you get them done early, you can always add a few more things to your list, but keeping it manageable will keep you productive — instead of just keeping you busy. 

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Stay Organized

Highly effective people have systems in.place to help them find the exact information they need, right when they need it. A simple system like David Allen's Getting Things Done method (GTD) can ease the mental burden of storing reminders and ideas, and free up brain space for more meaningful and effective work. Don't blur your work space.

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Schedule Meeting With Yourself

Create a distraction-free zone where you can go to focus when necessary. Block time off on your calendar where you won’t be disturbed, turn off your email and message notifications (or better yet, disconnect from the internet entirely), and focus on a single important task for an hour or two. Create a timeline like you are the only person left in the world.

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Swap Your To Do List for a Schedule

Sit down, look at your available time for the day, and be realistic about what you can get done. Then make a game plan: schedule specific slots of time for each of your important tasks—and be sure to include breaks. By dedicating time and structuring your day, you can take advantage of the times of day you're more focused and more motivated , make tangible progress on important work, and ensure you actually take the necessary breaks to stay mentally fresh. 

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Use Idle Time to Knock Out Admin Task

Waiting in line at the grocery store, for the next bus stop, at the bank, in the elevator, etc. doesn't have to be wasted time. Bring a book you’ve been meaning to read, clear a few emails, or catch up on status updates. Or simply let your mind wander and observe the world around you. You never know when your next great idea will hit you! Use your time efficiently.

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Step While You're In a Roll

One of the biggest reasons we procrastinate is because we simply don’t know where to start. But if you stop working on a task for the day knowing exactly what you need to do next, it's much easier to start again. End every task with a defined “next step” to quickly get back in the zone next time. Don't forget where you've come from.

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RELATED IDEA

Systems are the best way to progress since they reward effort and we control all the variables. However, we need to have a sense of direction in those efforts, to know what we are trying to accomplish.

Writing daily with no objective is just practice. If you want to achieve something, you need to commit to a certain output, like publishing a post on your blog weekly. At the end of the day, a system is a way to control how to achieve an output.

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1. Reserve Mornings for Deep Work

You can use the Pomodoro Technique get into the state of flow: work for 25 minutes on a single task and then take a short break of 5 minutes. If you get in the habit of performing Deep Work in the morning, even for just half an hour, your work will rapidly compound over time. Focus on performing Deep Work, meaning you get to work free of distraction for a long time.

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Personal Kanban

Time commitment to get started: Low

Type: Visual, Tactile

Perfect for people who: Have a tendency to start a lot of projects but finish very few of them.

What it does: Helps you visualize progress on all of your projects.

Using whatever medium you prefer (sticky notes or a whiteboard work well), split your projects into three categories: To Do, Doing, and Done. That’s it.

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