Banish boxiness

Being close to natural sunlight can make or break an employee’s experience. 

Productivity gains (and losses) are connected to employees’ environmental conditions, so companies that create ideal office environments with abundant natural light and unobstructed outdoors views will reap the dividends.

For clarity, stability and better mental health, meditation (or mindfulness) is a universally recognized training activity.

Breaks and time-outs lead to better productivity, as they allow the mind to form connections and help in creativity and even relationships.

Creating motivation and making your team feel appreciated is a critical part of long-term productivity.

Encourage your team to keep gratitude journals - writing down a couple of sentences about what you are currently grateful for a couple of times a week. This practice improves productivity by increasing happiness.

If people can't focus on their work, they are less effective in areas like collaboration and learning, and they are less likely to be satisfied with their jobs.

Workplaces with a balance between individual focus and collaboration are more innovative, creative and encouraging.

Just after WW2, there was a rise in corporate headquarters and larger office spaces and cubicles. During this time, the 8-hour workday was established.

Then came the advancements in computers and technology that lead to remote workers of today. The internet and public WiFi allowed employees to do everything they would in their cubicle, but outside the office. They can also work all hours of the day.

4.3 million people currently work from home in the United States at least half of the time, and this figure has grown by 150% in the last 13 years.  

Remote workers tend to have higher engagement rates and higher productivity levels. Once they switch to remote work, they rarely want to become office bound again.

• The best kind of light you can have in your office is natural light. It helps our bodies maintain our internal "clocks" or circadian rhythms which affects our sleep and energy. 
• Poor lighting, whether it's dim lighting or harsh lighting from overhead fluorescent lights, can cause eye strain, stress, and fatigue.
• Don't sit with your back to a window unless you can shade it.
• Don't sit facing a window because that will make reading a monitor difficult. 
• If you use a task lamp at your desk, position it so the bottom of the lampshade is at about the height of your chin when it's on.

• Indoor plants prevent fatigue during attention-demanding work. 
• Even just having a window view of live greenery can be restorative and keep us focused.
• A peace lily plant requires little sunlight to survive and you only have to water it when the soil is dried out and is also great for cleaning the air.
• Cacti and aloe plants are other low-maintenance plants to consider.

Today, remote and flexible work arrangements are seen as a perk.
In 2018, a survey showed that around 3 percent of Americans worked from home on a regular basis. Due to technological advancements (starting with Blackberry), employees were working from everywhere, the subway, the café, home and during the commute.

But even after we have the technology required for remote working for about fifteen odd years, we have been slow to adopt mainstream remote working. The mass-adoption needed a catalyst, and that was provided in 2020 in the form of a deadly disease.

• The 2020 pandemic has shown that all remote working is possible, and bosses are no longer reluctant towards it, a forced change due to the present conditions.
• Many global giants like Google and Twitter have embraced remote work in a big way, in their bid to protect worker health and to reduce corporate liability.
• The unpredictable nature of the pandemic and an expectation of the second wave of infections can hamper any chance to return to offices.

Before the pandemic, only 4 percent of the US workforce worked from home at least half the time. However, the trend of working from home had been gaining momentum for years.

It is estimated that within a couple of years, 30% of people will work from home multiple days per week.

• Before the pandemic, a lot of company management and leaders were skeptical regarding remote work. But the skepticism will go away because companies recognize that remote work does work.
• The economic impact of the pandemic will likely force employers to cut costs. They may reduce their rent by letting workers work from home instead of layoffs.
• Employers had to spend money on new technology and equipment to work from home - a departure from the norm.
• Employees themselves are also spending more money to create better home offices.
  

• Develop an equal opportunity policy.

• Be transparent about hiring criteria.

• Improve retention of minority workers.

• Analyze problems and adapt. Train managers to spot their biases and avoid communicating in ways that unconsciously deter minority candidates.

• Implement workplace flexibility.

To make your remote workers really feel connected, use instantaneous messaging tools that organize conversations into customizable channels. You should also create channels that allow your remote workers to chat about topics unrelated to work so they can benefit from the social aspects of work and strengthen their bonds. 

Face-to-face interaction is an effective way to make your remote workers feel more connected. Holding regular video meetings will allow remote workers to get that face time they're missing and form bonds with their co-workers.

To build even stronger connections during your weekly video meetings, don't talk only about work. Add a personal touch like allowing team members to share any good news they have. 

Remote workers won’t have the opportunity to be involved in spontaneous conversations or team lunches, but there are other things you can do to help them settle:

• provide info with new job critical stuff: team member introductions (personal bios, photos, advice for new employees), HR training links, task checklists, long-term goals, and more.
• assign mentors to new hires, who schedule regular video check-ins, make themselves available on Slack and make new employees feel welcome.

Remote workers need a dedicated, quiet space to do their work, so it’s important to set some guidelines:

• encourage workers to join coworking spaces;
• encourage workers to set a dedicated insolated space at home for work, with suitable furniture;
• fast reliable internet access;

They can still work from a coffee shop every once in a while, but they need a good default setup.