Learn more about productivity with this collection
How to avoid email overload
How to organize your inbox
How to write effective emails
Always keeping emails short is a simple rule, but the effects can be profound. Once you no longer think of email as a general-purpose tool for talking about anything at any time, its stranglehold on your attention will diminish.
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Attention capital is creating workflows that optimize the human brain's ability to add value to information. Not just to chase our own tails and send and receive more emails.
The optimal way to deploy our human brains is sequentially.
There are 2 main components to knowledge...
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According to data gathered by the time-tracking software RescueTime
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There is an underlying belief, in the knowledge sector, that hyper-communication equals work. We are part of a workflow centered around ongoing conversations fueled by unstructured and unscheduled messages delivered through digital communication tools like email and instant messenger services.
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Attention switching costs are huge on our brains and workflows. This means that constantly jumping from one task to another brings with it a significant cognitive load that slows down our ability to focus and get the most out of our work. Yet, r...
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Once we understand the contours of our frustrations with knowledge work, we recognize that we have the potential to make these efforts not only massively more productive but also massively more fulfilling and sustainable.
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There's nothing fundamental about these newly increased workloads; they're instead an unintended side effect—a source of stress and anxiety that we can diminish if we're willing to step away from the frenetic back-and-forth that defines the hyperactive hive mind workflow.
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The specialization principle says that doing fewer things with higher quality and more accountability can significantly improve productivity. Basically, applying essentialism to knowledge work.
Less intense ways to further specialize are:
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Incorporating efficient production processes into knowledge work can make an incredible difference in increasing performance and minimizes ambiguity as to what to work on at any given time. Task boards like Asana and Trello are some of the key tools when it comes to setting up processes....
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The rate of spread of email since the 90s has been outstanding, almost to such a point that the hyperactive hive mind workflow has chosen us.
3 main drivers for this
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By spending more time setting up rules or protocols for work in advance, we can spend less effort coordinating the work at the moment.
An eg: The standard protocol meeting scheduling is "energy-minimizing email ping pong," which has a low energy cost at the moment but large...
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For those individuals who score high in neuroticism (a personality trait that is correlated with high levels of anxiety and negative emotions), the mere thought of batching email replies or using a more mindful approach t...
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To live a simple lifestyle, you’ll need a simple living space. Focus on keeping things that you value deeply, and toss things that you don’t need any longer.
Giving yourself time will ensure that you are intentional about what you keep and what you discard.
One of the best things that you can do, to limit the amount of email you need to process, is to encourage people to send you less.
If certain team members regularly send you long, drawn-out emails, let them know. Tell them gently but firmly that because of the demand on your time, you'd app...
Think about what you want to include in your night routine, and then write it down. Make it as clear and simple as possible, so you’ll have the best chance of following it.
Once you’ve followed your night routine long enough, you’ll no longer need to refer ...
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